Abbyy finereader 15 инструкция на русском

ABBYY® FineReader 15 User’s Guide

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ABBYY® FineReader 15 User’s Guide

Contents

ABBYY® FineReader 15 User’s Guide

Introducing ABBYY FineReader

This chapter provides an overview of ABBYY FineReader and its features.

Chapter contents

About ABBYY FineReader 9

What’s New in ABBYY FineReader 11

ABBYY® FineReader 15 User’s Guide

About ABBYY FineReader

ABBYY FineReader 15 is a universal PDF tool for managing documents in the digital workplace. Powered

by ABBYY’s AI-based OCR and document-conversion technologies, FineReader unlocks the information

contained within a document to increase business productivity. FineReader makes it easy and efficient

to digitize, retrieve, edit, convert, protect, share, and collaborate on all kinds of PDF and paper

documents in the modern working world.

What you can do with ABBYY FineReader 15:

Work with any type of PDF, including scanned documents

o Edit text 75 (even whole paragraphs, also within table cells), hyperlinks 84 , and pictures 83

throughout a document.

o Search by keywords 55 in the text, comments, bookmarks, and metadata within a document.

o Rearrange, add, delete 87 and enhance (rotate, crop, deskew) 99 pages in PDFs.

o Copy text, tables, and pictures 57 from PDFs, scans, or photos in a few clicks.

o Export PDFs into Microsoft Word, Excel, or another editable format 109 .

o Add comments and annotations 59 to documents.

o Add watermarks 96 , headers and footers, bates numbering, 93 and stamps 71 to PDFs.

o Apply and verify digital signatures 102 .

o Protect PDFs 106 with passwords and encryption.

o Remove sensitive information 107 from documents through redaction.

o Create / combine PDF documents 110 , including industry standards PDF/A for long-term

archiving 111 and PDF/UA for accessibility.

o Fill out PDF forms 100 .

o View 48 and print 115 PDFs.

o Identify differences 187 in the text from two versions of the same document, whether the

versions be PDFs, scans, images, Microsoft Word documents, or any combination of

supported digital files.

o Save and share 196 these differences as a Microsoft Word document in Track Changes mode.

Scan and convert documents 13

oScan and convert PDF and paper documents into editable and searchable formats (including

Microsoft Word, Microsoft Excel, searchable PDF, PDF/A, PDF/UA, and many more) to further

edit, reuse, or store them.

ABBYY® FineReader 15 User’s Guide

o Convert paper documents, document images, and PDFs quickly and accurately — while

retaining their original layout, formatting, and structure — with the advanced OCR Editor.

o Improve quality and correct distortions in the digital images of documents

(scans/photographs) before converting them, either automatically or manually.

oQuickly check how recognized text matches up with the original document and make any

necessary changes with a built-in text editor and verification tools before saving.

o Improve the accuracy of converting documents with advanced tools: adjust or specify

document areas, train the program to recognize unusual or decorative fonts, and create user

dictionaries and languages for specific terminology, abbreviations, codes, etc.

Compare texts to identify differences 187 between two versions of the same document*

o ABBYY FineReader 15 can compare two versions of the same document even if they are in

two different formats. For example, you can compare a scanned document and the same

document in Microsoft Word (in either DOC and DOCX formats).

o Save and share the differences as a simple list of changes, as an entire Microsoft Word

document in Track Changes mode, or as an entire PDF with highlighted text mark-ups and

comments.

Automate your personal document conversion routines with ABBYY Hot Folder 182 *

oABBYY Hot Folder is a conversion scheduling tool included with ABBYY FineReader 15 that

watches for documents in user-defined folders and converts them on a schedule with pre-set

parameters.

Take a snapshot of any part of the screen with ABBYY Screenshot Reader 197

o If a screenshot contains text or tables, it can also be extracted and saved as an editable

format.**

*This feature is not available with all versions of ABBYY FineReader 15. Please visit our home page for

more information.

**In order to use ABBYY Screenshot Reader, you must first register your copy of ABBYY FineReader 15.

ABBYY® FineReader 15 User’s Guide

What’s New in ABBYY FineReader 15

Editing PDFs

Editing text within paragraphs

Now, editing text in PDFs of any kind – including scanned documents – can be done within a

whole block of text. When you add or delete text, it automatically flows from line to line, which

provides you with a convenience and freedom similar to editing in a word processor like

Microsoft Word.

Reformatting text

You can also change the text formatting (font type and size, typeface, color, line spacing, text

alignment, and direction) either for the whole paragraph or for only a selection of text.

Editing page layout

You can even change the layout of any page in a PDF. Add or delete paragraphs, change their

positioning or order, and make them wider, narrower, higher, or lower to align them with rest

of the page. Throughout the process, the text will automatically flow into the layout to fit with

the changes you make.

Editing table cells

Each cell in a table can now be edited individually, as a separate paragraph, and it will not

affect content in the other cells in the same row.

Viewing PDFs

Faster viewer

FineReader’s PDF viewer has become 1.5x faster. Opening any kind of PDF is now as quick as

you would expect.

Converting PDFs

Detecting text-layer quality

Detect the quality of a text layer when working with digital PDFs. If the text layer in a page is

problematic (corrupted, encoding problems, etc.), FineReader applies OCR to convert the

whole page rather than extracting the text layer. This allows for the most accurate results when

converting digitally-created PDFs into editable formats.

Detecting text in fields and annotations

When converting an interactive PDF form or a PDF with annotations into an editable format,

FineReader ensures that the text from fields and certain kinds of annotations (such as a Text

Box or Typewriter) is accurately and reliably extracted.

Improved layout retention

Reconstructing paragraphs when converting digital PDFs into editable formats has been

improved as well.

ABBYY® FineReader 15 User’s Guide

Comparing documents

Export in Track Changes mode

Now, you can export the comparison results as a Microsoft Word document highlighting the

differences in Track Changes mode, the mode commonly used in organizations, particularly in

the legal field.

Even more accurate comparisons

Thanks to the improvements in converting digital PDFs, you can compare such documents with

any other type of supported format even more precisely than before.

New comparison language

Comparing documents in Armenian is now possible, with 38 comparison languages in total.

Improved OCR

ABBYY’s latest OCR technology provides improvements to a variety of features in ABBYY FineReader 15:

more reliable detection of headers and footers; more accurate document conversion in Japanese and

Korean; improved retention of table structure when saving to Excel in languages written from right to

left; and better automatic tagging when saving to tagged PDFs (including PDF/UA).

Improvements for organizations

Remote User licenses

Based on access for named users, Remote User licenses allow organizations to use FineReader

with desktop and application virtualization solutions, such as Microsoft Remote Desktop

Services (RDS), Citrix XenApp, and Citrix Virtual Apps and Desktops. Please refer to

FineReader’s Administrator Guide for detailed information.

Improved product customization with GPO

The list of possibilities to customize FineReader for specific users/workstations using GPO

(Group Policy Objects) has increased to include the following options:

o Define the maximum number of workstation CPUs used by FineReader.

o Set a user inactivity timeout to force the release of licenses for workstations that use

concurrent licenses.

o Take advantage of ADMX/ADML templates.

We would like to extend our sincere appreciation for all the users who have contributed feedback and

helped us broaden FineReader’s capabilities to make it more useful in daily work.

ABBYY® FineReader 15 User’s Guide

The New Task window

When you launch ABBYY FineReader, a New Task window opens, where you can easily open, scan,

create, or compare documents. If you don’t see the New Task window (e.g. if you closed it or if you

initiated an ABBYY FineReader task by right-clicking a file in Windows Explorer), you can always open it

by clicking the button on the main toolbar.

To start processing a document, select a task:

1. In the left-hand pane:

Click Open if you already have documents that you need to process.

Click Scan if you need to scan paper documents first.

Click Compare if you want to compare two versions of the same document.

Click Recent to resume work on a previously saved PDF document or OCR project.

ABBYY® FineReader 15 User’s Guide

2. In the right-hand pane, select the appropriate task.

For your convenience, when you hover the mouse cursor over a task, a pop-up window appears

listing the most common scenarios covered by that task.

The settings for all ABBYY FineReader tasks are specified in the Options 212 dialog box. To open this

dialog box, click Options at the bottom of the left-hand pane.

Chapter contents

Viewing and editing PDF documents 15

Quick conversion 17

Advanced conversion 26

Comparing documents 30

Scanning and saving documents 33

ABBYY® FineReader 15 User’s Guide

Viewing and editing PDFs

With ABBYY FineReader, you can easily view, edit, comment, and search inside any type of PDF

documents, even those that were obtained by simply scanning a paper document and so do not

contain any searchable or editable text.

Viewing PDF documents and adding your comments

On the New Task screen, click the Open tab and then click Open PDF Document. The selected

document will be opened in the PDF Editor for viewing 48 and commenting 59 .

Use the Pages 52 , Bookmarks 91 , Search 55 and Comments 66 buttons to navigate around the

document.

ABBYY FineReader offers the following commenting tools:

Add Note 59

Highlight 60 , Underline, Strikethrough, and Insert Text

Draw 62 Shape, Line, or Arrow

ABBYY® FineReader 15 User’s Guide

If you don’t see the commenting tools, click the button.

Editing PDF documents

ABBYY FineReader offers the following editing tools:

See also: Editing text 75 , Inserting and editing pictures 83 .

Protecting PDF documents 105

With ABBYY FineReader, you can:

See also: Digital signatures 102 , Removing confidential information from PDF documents 107 , Passwords

and permissions 106 .

Filling out forms 100

ABBYY FineReader allows you to fill out, save, and print interactive forms.

When you open a PDF that contains an interactive form, the form fields are highlighted, inviting you to

select a value from the drop-down list or type in some information.

If you encounter a form that cannot be filled out by simply typing text in the empty fields, use the

Export tool to type the necessary information over the form. See also: Filling out forms 100 .

For more information on working with PDF documents, see Working with PDF documents 47 .

ABBYY® FineReader 15 User’s Guide

Quick conversion

You can use the built-in tasks on the Open tab of the New Task screen to convert PDF documents or

images or create a new PDF from files in various formats.

Converting one or more files

1. Click the Open tab and then click a desired task:

Convert to PDF creates PDF documents from *.docx, *.html, *.jpeg, and other files. You

can also use this task to combine multiple files into one PDF document.

Convert to Microsoft Word creates Word documents from PDF and image files. You can

also use this task to combine multiple files into one Microsoft Word document.

Convert to Microsoft Excel®creates Excel spreadsheets from PDF and image files. You

can also use this task to combine multiple files into one Excel document.

Convert to Other Formats converts PDF and image files into popular formats, including

*.odt, *.pptx, *.epub, *.html, and many more.

ABBYY® FineReader 15 User’s Guide

2. In the dialog box that opens, select one or more files to convert.

3.Specify conversion settings.

These settings determine the appearance and properties of the output document.

4.Add or remove files if necessary.

5.Click the Convert to <format> button.

6.Specify a destination folder for the output file.

When the task is completed, the resulting file will be placed into the folder that you specified.

Combining files

1.Click the Open tab and then click a desired task.

2.In the dialog box that opens, select the files that you want to convert.

3.Specify conversion settings.

ABBYY® FineReader 15 User’s Guide

4. Add or remove files if necessary.

5.Arrange the files in the desired order and select the Combine all files into one document

option.

6.Click the Convert to <format> button.

7.Specify a name and a destination folder for the output file.

When the task is completed, the resulting file will be placed into the folder that you specified.

Use advanced conversion 26 for large documents with complicated layouts.

See also: :

Creating PDF documents 20

Creating Microsoft Word documents 22

Creating Microsoft Excel spreadsheets 24

Other formats 26

ABBYY® FineReader 15 User’s Guide

Creating PDF documents

In the New Task window, you can:

Create PDF documents from files in various formats.

Convert multiple files to PDF.

Combine multiple files into one PDF.

Create searchable PDF documents.

Create PDF/A-compliant documents.

Converting one or more files

1.Click the Open tab and then click Convert to PDF.

2.In the dialog box that opens, select one or more files to convert.

3.Specify conversion settings. These settings determine the appearance and properties of the

output document.

3.1.Image quality The quality of the pictures and the size of the resulting file can be tweaked

using the options in the Image quality drop-down menu:

Best quality

Select this option to retain the quality of the pictures and the page image. The original

resolution will be preserved.

Balanced

Select this option to reduce the size of the output PDF file without too much loss in

picture quality.

Compact size

Select this option to obtain a small-sized PDF file at the expense of picture quality.

Custom…

Select this option to customize picture saving. In the Custom Settings dialog box,

specify desired values and click OK.

3.2.Full-text search Use this drop-down menu to enable or disable full-text searches in the

output document:

As in original document The text on the images will not be recognized. Users will be

able to search inside the output document only if the original document has a text

layer.

Search inside text and images The text on the images will be recognized. Users will be

able to search inside the output document.

ABBYY® FineReader 15 User’s Guide

Disable full-text search The document will be converted to image-only PDF. Users will

not be able to search inside the output document.

3.3.Create PDF/A documents Select this option to create a PDF/A-compliant document. A

PDF/A-2b document will be created by default. Click More options… to select another

version of PDF/A.

3.4.Use MRC compression Select this option to apply Mixed Raster Content (MRC)

compression to reduce file size without noticeable loss in image quality.

3.5.OCR languages Select the language(s) of your document. See also: OCR languages 240 .

3.6.Image preprocessing settings… Here you can specify some additional manipulations to

be preformed on your scans and image files to improve their appearance and the quality

of conversion. See also: Image processing options 244 .

3.7.More options… Open the PDF 215 tab of the Format Settings 215 dialog box.

4.Add or remove files if necessary.

5.Click the Convert to PDF button.

6.Specify a destination folder for the output file.

When the task is completed, the resulting PDF document will be placed into the folder that

you specified.

Combining files

1.Click the Open tab and then click Convert to PDF.

2.In the dialog box that opens, select the files that you want to convert.

3.Specify conversion settings 20 .

4.Add or remove files if necessary.

5.Arrange the files in the desired order and select the Combine all files into one document

option.

6.Click the Convert to PDF button.

7.Specify a name and a destination folder for the output file.

When the task is completed, the resulting PDF document will be placed into the folder that

you specified.

ABBYY® FineReader 15 User’s Guide

Creating Microsoft Word documents

In the New Task window, you can create Microsoft Word documents from PDF documents and images

and from files in any of the supported formats 237 . You can also convert and combine multiple files into

one Microsoft Word document.

Converting one or more files

1.Click the Open tab and then click Convert to Microsoft Word.

2.In the dialog box that opens, select one or more files to convert.

3.Specify conversion settings. These settings determine the appearance and properties of the

output document.

3.1.Keep formatting.

Select the appropriate setting depending on how you plan to use the output document:

Exact copy

The output document will look almost exactly like the original, but will offer limited

editing options.

Editable copy

The appearance of the output document may slightly differ from the original, but the

document can be easily edited.

Formatted text

The font types, font sizes, and paragraph formatting will be retained. The output text

will be placed in one column.

Plain text

Only the paragraph formatting will be retained. The output text will be placed in one

column and a single font will be used throughout.

3.2.OCR languages Select the language(s) of your document. See also: OCR languages 240 .

3.3.Keep pictures Select this option if you want to preserve the pictures in the output

document.

3.4.Keep headers, footers, and page numbers Select this option to preserve the headers,

footers, and page numbers.

3.5.More options… Opens the DOC(X)/RTF/ODT 220 tab of the Format Settings 215 dialog

box.

4.Add or remove files if necessary.

5.Click the Convert to Word button.

ABBYY® FineReader 15 User’s Guide

6.Specify a destination folder for the output file.

When the task is completed, the resulting Microsoft Word document will be placed into the

folder that you specified.

Combining files

1.Click the Open tab and then click Convert to Microsoft Word.

2.In the dialog box that opens, select the files that you want to convert.

3.Specify conversion settings 22 .

4.Add or remove files if necessary.

5.Arrange the files in the desired order and select the Combine all files into one document

option.

6.Click the Convert to Word button.

7.Specify a name and a destination folder for the output file.

When the task is completed, the resulting Microsoft Word document will be placed into the

folder that you specified.

ABBYY® FineReader 15 User’s Guide

Creating Microsoft Excel spreadsheets

In the New Task window, you can create Microsoft Excel documents from PDF documents and images

and from files in any of the supported formats 237 . You can also convert and combine multiple files into

one Excel document.

Converting one or more files

1.Click the Open tab and then click Convert to Microsoft Excel.

2.In the dialog box that opens, select one or more files to convert.

3.Specify conversion settings. These settings determine the appearance and properties of the

output document.

3.1.Keep formatting.

Select the appropriate setting depending on how you plan to use the output document.

Formatted text

The font types, font sizes, and paragraph formatting will be retained.

Plain text

Only the paragraphs will be retained. A single font will be used throughout.

3.2.OCR languages Select the language(s) of your document. See also: OCR languages 240 .

3.3.Keep pictures (XLSX only) Select this option if you want to preserve the pictures in the

output document.

3.4.Create a separate sheet for each page (XLSX only) Select this option if you want to

create a separate Microsoft Excel spreadsheet from each page of the original document(s).

3.5.More options… Opens the XLS(X) 223 tab of the Format Settings 215 dialog box.

4.Add or remove files if necessary.

5.Click the Convert to Excel button.

6.Specify a destination folder for the output file.

When the task is completed, the resulting Microsoft Excel file will be placed into the folder

that you specified.

Combining files

1.Click the Open and then click Convert to Microsoft Excel.

2.In the dialog box that opens, select the files that you want to convert.

3.Specify conversion settings 24 .

4.Add or remove files if necessary.

ABBYY® FineReader 15 User’s Guide

5.Arrange the files in the desired order and select the Combine all files into one document

option.

6.Click the Convert to Excel button.

7.Specify a name and a destination folder for the output file.

When the task is completed, the resulting Microsoft Excel document will be placed into the

folder that you specified.

ABBYY® FineReader 15 User’s Guide

Other formats

In the New Task window, you can convert PDF documents and images into popular formats (*.pptx,

*.odt, *.html, *.epub, *.fb2, *.rtf, *.txt, *.csv, *.djvu) and combine multiple files into one document.

Converting one or more files

1.Click the Open tab and then click Convert to other formats.

2.In the dialog box that opens, select one or more files to convert.

3.Specify conversion settings. These settings determine the appearance and properties of the

output document.

3.1.Select output format Select a format into which to convert your file.

3.2.OCR languages Select the language(s) of your document. See also: OCR languages 240 .

3.3.More options… Opens the corresponding tab of the Format Settings 215 dialog box.

4.Add or remove files if necessary.

5.Click the Convert to <format> button.

6.Specify a destination folder for the output file.

When the task is completed, the resulting file will be placed into the folder that you specified.

Combining files

1.Click the Open tab and then click Convert to other formats.

2.In the dialog box that opens, select the files that you want to convert.

3.Specify conversion settings 26 .

4.Add or remove files if necessary.

5.Arrange the files in the desired order and select the Combine all files into one document

option.

6.Click the Convert to <format> button.

7.Specify a name and a destination folder for the output file.

When the task is completed, the resulting document will be placed into the folder that you

specified.

Advanced conversion

ABBYY FineReader includes an OCR Editor 116 , which provides advanced OCR and conversion features.

The OCR Editor allows you to check recognition areas and verify recognized text, preprocess images in

ABBYY® FineReader 15 User’s Guide

order to improve OCR accuracy, and much more.

ABBYY® FineReader 15 User’s Guide

The OCR Editor also offer powerful features for fine-tuning OCR and conversion to get the best possible

results. For example, you can edit recognition areas 135 , check recognized text 155 , and train 147 ABBYY

FineReader to recognize non-standard characters and fonts.

1. There are several ways to open the OCR Editor:

Open the New Task 13 window by clicking File > New Task, click the Open tab, and then

click the Open in OCR Editor task.

Open the New Task window and click Tools > OCR Editor.

Open the New Task window, and click File > Open in OCR Editor….

2.In the Open Image dialog box, select the files you want to open.

If you are using the default settings, ABBYY FineReader will automatically analyze and

recognize the files you opened. You can change these settings on the Image Processing tab

of the Options dialog box (click Tools > Options… to open this dialog box).

3.After you open a document, its image will be displayed in the Image pane, and text, picture,

table and barcode areas will be marked on the image. Check that the areas have been

detected correctly and edit them if necessary.

ABBYY® FineReader 15 User’s Guide

ABBYY FineReader analyzes documents to detect areas that contain text, pictures, tables,

and barcodes.

Sometimes, areas in complex documents may be detected incorrectly. In most cases it is

easier to correct automatically detected areas than to draw all areas manually.

You can find tools for drawing and editing areas on the toolbar above the Image pane

and on the toolbars that appear above text, picture, background picture, and table areas

when you select them.

You can use these tools to:

Add and delete areas

Change the type of an area

Adjust area borders and move entire areas

Add rectangular parts to areas or delete them

Change the order of areas

4.If you made any changes to areas, click the Recognize button on the main toolbar to

recognize the document again.

5.Check the recognized text in the Text pane and correct it if necessary.

6.Save the recognized document 162 . You can select the format in which to save your document

from the drop-down list of the Save/Send button on the main toolbar (click the arrow next to

the button to open the drop-down list).

For more information about the OCR Editor and its features, see Working with the OCR Editor 116 .

ABBYY® FineReader 15 User’s Guide

Comparing documents

(This functionality is not available in some versions of ABBYY FineReader 15. See also:

http://www.ABBYY.com/FineReader.)

ABBYY FineReader includes ABBYY Compare Documents, an application that lets you compare two

versions of a document, even if these versions are in different formats. ABBYY FineReader’s document

comparison tool lets you detect significant inconsistencies in a text and, for example, prevent the

approval or publication of the wrong version of a document.

There are several ways to start ABBYY Compare Documents:

Open the New Task 13 window, click the Compare tab, and then click Open ABBYY Compare

Documents.

Click the Start button in Windows and click ABBYY FineReader 15 > ABBYY Compare

Documents (in Windows 10, click the Start button, click the All Programs item on the

start menu, and then click ABBYY FineReader 15 > ABBYY Compare Documents)

Click Compare Documents on the Tools menu.

Right-click a file in Windows Explorer 174 and click Compare documents… on the shortcut

menu.

Follow the instructions below to compare two documents.

ABBYY® FineReader 15 User’s Guide

1.Open ABBYY Compare Documents, open one of the versions that you want to compare in the

left-hand pane and the other one in the right-hand pane.

2.In the COMPARE pane, select the languages of the document from the drop-down list.

ABBYY® FineReader 15 User’s Guide

3. Click the Compare button to compare the documents.

4.Review the differences detected by ABBYY Compare Documents.

The differences between the two versions will be highlighted in each version and listed in the

right-hand pane, providing you with a clear picture of the changes made to the document.

This makes it easy to see which text was added, removed or edited in each version. Both

pages are scrolled simultaneously and the identical fragments are always displayed side by

side. Differences can be removed from the list or copied to the Clipboard.

Differences that were removed from the list will not be saved to the difference report.

You can save the comparison results:

As a Microsoft Word files where the differences will be shown using the Track Changes

feature.

As a PDF document with comments.

As a Microsoft Word table containing the differences.

For more information on comparing two versions of the same document, see ABBYY Compare

Documents 187 .

ABBYY® FineReader 15 User’s Guide

Scanning and saving documents

You can use the tasks on the Scan tab of the New Task window to create digital documents in various

formats. You will need a scanner or a digital camera to obtain document images.

1. Click the Scan tab and then click a task:

Scan to OCR Editor opens scans in the OCR Editor 116 .

Scan to PDF creates PDF documents from images obtained from a scanner or digital

camera.

Scan to Microsoft Word creates Microsoft Word documents from images obtained from

a scanner or digital camera.

Scan to Microsoft Excel creates Microsoft Excel documents from images obtained from a

scanner or digital camera.

Scan to Image Files creates image-only documents from images obtained from a scanner

or digital camera.

ABBYY® FineReader 15 User’s Guide

Scan to Other Formats creates documents in popular formats, such as *.odt, *.pptx,

*.epub, and *.html, from images obtained from a scanner or digital camera.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisfied with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify the settings specific to the selected format.

These settings determine the appearance and properties of the output document.

6.Click the Scan to <format> button.

7.When scanning starts, a dialog box with a progress bar and tips will be displayed.

8.After a page has been scanned, a dialog box prompting you to decide what to do next will be

displayed.

Click Scan Again to scan more pages using the current settings or click Finish Scanning to

close the dialog box.

9.Depending on the task you selected in step 1, the scanned images will be:

Processed and added to an OCR project in the OCR Editor 116 .

Processed and converted to PDF. Specify the folder where you want to save the resulting

document. The document will remain open in the OCR Editor.

Processed and converted to the selected format. Specify the folder where you want to

save the resulting document. The document will remain open in the OCR Editor.

ABBYY® FineReader 15 User’s Guide

See also: :

Scanning to the OCR Editor 36

Scanning to PDF 38

Scanning to Microsoft Word 40

Scanning to Microsoft Excel 42

Scanning to image files 44

Scanning to other formats 46

ABBYY® FineReader 15 User’s Guide

Scanning to the OCR Editor

You can open images from a scanner or camera in the OCR Editor, where you will be able to:

Draw and edit recognition areas manually

Check recognized text

Train ABBYY FineReader to recognize non-standard characters and fonts

Use other advanced tools to ensure the best possible OCR result.

1.Open the New Task window, click the Scan tab, and then click the Scan to OCR Editor task.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisified with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify preprocessing and automation settings.

5.1.Automatically process page images as they are added

This option enables or disables automatic processing of newly added pages. If automatic

processing is enabled, you can select general document processing options and image

preprocessing settings to be used when scanning and opening images:

Recognize page images

Enable this option if you want FineReader to automatically preprocess newly added

images using the settings specified in the Preprocessing Settings dialog box (click the

Image preprocessing settings (apply to conversion and OCR) link below to open

this dialog box). Analysis and OCR will also be performed automatically.

Analyze page images

Performs image preprocessing and document analysis automatically, but OCR has to be

started manually.

Preprocess page images

Preprocesses images automatically. Analysis and OCR have to be started manually.

5.2.OCR languages

Use this option to specify the languages of the document. See also: OCR languages 240 .

ABBYY® FineReader 15 User’s Guide

5.3.Image preprocessing settings…

Opens the Preprocessing Settings dialog box where you can specify image preprocessing

settings such as detection of page orientation and automatic preprocessing settings.

These settings can significantly improve source images, resulting in greater OCR accuracy.

See also: Image processing options 244 .

5.4.More options…

Opens the Image Processing 213 tab of the Options dialog box. You can also open this

dialog box by clicking Options… on the Tools menu.

6.Click Scan.

7.A progress dialog box will be displayed, showing a progress bar and tips.

8.After the page has been scanned, a dialog box prompting you to decide what to do next will

appear.

Click Scan Again to scan subsequent pages using the current settings or Finish Scanning to

close the dialog box.

9.After the scanning process is completed, the scanned images will be added to an OCR project

in the OCR Editor and processed using the preprocessing and automation settings you

specified earlier.

For more information about the OCR Editor and its features, see Working with the OCR Editor 116 .

ABBYY® FineReader 15 User’s Guide

Scanning to PDF

The Scan to PDF task in the New Task window lets you create PDF documents from images obtained

from a scanner or a digital camera.

1.Open the New Task window, click the Scan tab, and then click Scan to PDF.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisfied with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify conversion settings. These settings determine the appearance and properties of the

output document.

5.1.Image quality This option determines the quality of images and pictures, which affects

the size of the resulting output file. The following quality settings are available:

Best quality

Select this option to retain the quality of the pictures and the page image. The original

resolution will be preserved.

Balanced

Select this option to reduce the size of the output PDF file without too much loss in

picture quality.

Compact size

Select this option to obtain a small-sized PDF file at the expense of picture quality.

Custom…

Select this option to customize picture saving. In the Custom Settings dialog box,

specify the desired values and click OK.

5.2.Create PDF/A documents

Select this option to create a PDF/A-compliant document.

5.3.Use MRC compression

Select this option to apply Mixed Raster Content (MRC) compression to reduce file size

without noticeable loss in image quality..

5.4.Recognize text on images

Select this option if you want OCR to start automatically.

5.5.OCR languages

Use this option to specify the languages of the document. See also: OCR languages 240 .

ABBYY® FineReader 15 User’s Guide

5.6.Image preprocessing settings…

Use this option to specify image preprocessing settings, such as detection of page

orientation and automatic preprocessing settings. These settings can significantly improve

source images, resulting in greater OCR accuracy. See also: Image processing options 244 .

5.7.More options…

Opens the PDF 215 section of the Format Settings 215 of the Options dialog box, where

you can specify additional settings (you can also open this dialog box by clicking

Options… on the Tools menu).

6.Click Scan to PDF.

7.A dialog box will be displayed, showing a progress bar and tips.

8.After the page has been scanned, a dialog box prompting you to decide what to do next will

appear.

Click Scan Again to scan more pages using the current settings or click Finish Scanning to

close the dialog box.

9.After the scanning is completed, the scanned images will be processed using the settings you

specified, converted to PDF, and opened in the OCR Editor.

10.Specify the folder where you want to save the resulting PDF.

ABBYY® FineReader 15 User’s Guide

Scanning to Microsoft Word

The Scan to Microsoft Word task in the New Task window lets you create Microsoft Word documents

from images obtained from a scanner or a digital camera.

1.Open the New Task window, click the Scan tab, and then click the Scan to Microsoft Word

task.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisfied with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify conversion settings. These settings determine the appearance and properties of the

output document.

5.1.Preserve formatting

Select the appropriate setting depending on how you plan to use the output document.

Exact copy

The output document will look almost exactly like the original, but will offer limited

editing options..

Editable copy

The appearance of the output document may slightly differ from the original, but the

document can be easily edited.

Formatted text

The font types, font sizes, and paragraph formatting will be retained. The output text

will be placed in one column.

Plain text

Only the paragraph formatting will be retained. The output text will be placed in one

column and a single font will be used throughout.

5.2.OCR languages

Select the language(s) of your document. See also: OCR languages 240 .

5.3.Keep pictures

Select this option if you want to preserve the pictures in the output document.

5.4.Keep headers, footers, and page numbers

Select this option to preserve the headers, footers, and page numbers.

ABBYY® FineReader 15 User’s Guide

5.5.Image preprocessing settings…

Specify image preprocessing settings, such as detection of page orientation and automatic

preprocessing settings. These settings can significantly improve source images, resulting in

greater OCR accuracy. See also: Image processing options 244 .

5.6.More options…

Opens the DOC(X)/RTF/ODT 220 section of the Format Settings 215 tab of the Options

dialog box, where you can specify additional settings (you can also open this dialog box

by clicking Options… on the Tools menu).

6.Click Scan to Word.

7.A dialog box will be displayed, showing a progress bar and tips.

8.After the page has been scanned, a dialog box prompting you to decide what to do next will

appear.

Click Scan Again to scan more pages using the current settings or click Finish Scanning to

close the dialog box.

9.Specify the folder where you want to save your Microsoft Word document.

When the task is completed, a Microsoft Word document will be created in the folder that you

specified. All of the document’s pages will also be opened in the OCR Editor.

ABBYY® FineReader 15 User’s Guide

Scanning to Microsoft Excel

The Scan to Microsoft Excel task in the New Task window lets you create Microsoft Excel documents

from images obtained from a scanner or a digital camera.

1.Open the New Task window, click the Scan tab, and then click the Scan to Microsoft Excel

task.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisfied with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify conversion settings. These settings determine the appearance and properties of the

output document.

5.1.Preserve formatting.

Select the appropriate setting depending on how you plan to use the output document.

Formatted text

The font types, font sizes, and paragraph formatting will be retained.

Plain text

Only the paragraphs will be retained. A single font will be used throughout.

5.2.OCR languages

Select the language(s) of your document. See also: OCR languages 240 .

5.3.XLSX settings:

Keep pictures

Select this option if you want to preserve the pictures in the output document.

Create a separate sheet for each page

Select this option if you want to create a separate Microsoft Excel spreadsheet from

each page of the original document(s).

5.4.Image preprocessing settings…

Use this option to specify image preprocessing settings, such as detection of page

orientation and automatic preprocessing settings. These settings can significantly improve

source images, resulting in greater OCR accuracy. See also: Image processing options 244 .

5.5.More options…

Opens the XLS(X) 223 section of the Format Settings 215 tab of the Options dialog box,

where you can specify additional settings (you can also open this dialog box by clicking

Options… on the Tools menu).

ABBYY® FineReader 15 User’s Guide

6.Click Scan to Excel.

7.A dialog box will be displayed, showing a progress bar and tips.

8.After the page has been scanned, a dialog box prompting you to decide what to do next will

appear.

Click Scan Again to scan more pages using the current settings or click Finish Scanning to

close the dialog box.

9.Specify the folder where you want to save your Microsoft Excel document.

When the task is completed, a Microsoft Excel document will be created in the folder that you specified.

All of the document’s pages will also be opened in the OCR Editor.

ABBYY® FineReader 15 User’s Guide

Scanning to image files

The Scan to Image Files task in the New Task window lets you create image-only documents from

images obtained from a scanner or a digital camera.

1.Click the Scan tab and then click the Scan to Image Files task.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisfied with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify conversion settings. These settings determine the appearance and properties of the

output document.

5.1.Select image format

Use this setting to select the desired image file format.

5.2.Compression

If you selected the TIFF format, you will be able to compress scanned images. Image

compression reduces file size.

Using different compression methods results in different data compression rates and may

result in data loss (loss of image quality). There are two factors you should consider when

choosing a compression method: the quality of images in the output file and its size.

ABBYY FineReader lets you use the following compression methods:

PACKBITS

Does not cause data loss and is well suited for compressing black-and-white scans.

JPEG (JFIF format)

This method is used to compress grayscale and color images such as photographs. It

compresses images significantly, but at the cost of some data loss. This leads to

reduced image quality (blurriness and loss of color saturation).

ZIP

Does not cause data loss and works best on images that contain large single-color

areas such as screenshots and black-and-white images.

LZW

Does not cause data loss and works best on images with vector graphics and grayscale

images.

5.3.Image preprocessing settings…

Specify image preprocessing settings, such as detection of page orientation and automatic

preprocessing settings. These settings can significantly improve source images, resulting in

greater OCR accuracy. See also: Image processing options 244 .

ABBYY® FineReader 15 User’s Guide

6.Click Scan to <format>.

7.A dialog box will be displayed, showing a progress bar and tips.

8.After the page has been scanned, a dialog box prompting you to decide what to do next will

appear.

Click Scan Again to scan more pages using the current settings or click Finish Scanning to

close the dialog box.

9.Specify the folder where you want to save your output file.

When the task is completed, output files in the specified format will be created in the folder that you

specified. All of the document’s pages will also be opened in the OCR Editor.

ABBYY® FineReader 15 User’s Guide

Scanning to other formats

The Scan to Other Formats task in the New Task window lets you create documents in popular

formats (*.pptx, *.odt, *.html, *.epub, *.fb2, *.rtf, *.txt, *.csv, and *.djvu) from images obtained from a

scanner or a digital camera.

1.Open the New Task window, click the Scan tab, and then click the Scan to Other Formats

task.

2.Select a device and specify scanning settings 206 .

3.Click the Preview button or click anywhere inside the image.

4.Review the image. If you are not satisfied with the quality of the image, change the scanning

settings and click the Preview button again.

5.Specify conversion settings. These settings determine the appearance and properties of the

output document.

5.1.Select output format

Use this option to select the desired format for the output file.

5.2.OCR languages

Select the language(s) of your document. See also: OCR languages 240 .

5.3.Image preprocessing settings…

Specify image preprocessing settings, such as detection of page orientation and automatic

preprocessing settings. These settings can significantly improve source images, resulting in

greater OCR accuracy. See also: Image processing options 244 .

5.4.More options…

Opens the section with the settings of the selected format on the Format Settings 215 tab

of the Options dialog box, where you can specify additional settings (you can also open

this dialog box by clicking Options… on the Tools menu).

6.Click Scan to <format>.

7.A dialog box will be displayed, showing a progress bar and tips.

8.After the page has been scanned, a dialog box prompting you to decide what to do next will

appear.

Click Scan Again to scan more pages using the current settings or click Finish Scanning to

close the dialog box.

9.Specify the folder where you want to save your output file.

When the task is completed, output files in the specified format will be created in the folder that you

specified. All of the document’s images will also be opened in the OCR Editor.

ABBYY® FineReader 15 User’s Guide

PDF Editor

The PDF Editor is an easy-to-use tool that lets you view and search PDF documents, rearrange, add or

delete pages, copy text and pictures, edit text, and add comments to documents. You don’t need to

convert your PDF to an editable format, even if it only contains scans without a text layer.

Chapter contents

Viewing PDF documents 48

Reviewing PDF documents 59

Working with PDF content 74

Filling out forms 100

Signing PDF documents with a digital signature 101

Protecting PDF documents with passwords 105

Creating PDF documents 108

Saving and exporting PDF documents 109

ABBYY® FineReader 15 User’s Guide

Viewing PDF documents

The PDF Editor allows you to view and search PDF documents and copy text, pictures, and tables inside

them.

To open a PDF document in the PDF Editor:

Open the New Task 13 window, click the Open tab and then click the Open PDF Document

task.

Open the New Task window and click File > Open PDF Document….

The document will be displayed in the PDF Editor.

To customize the way the document is displayed, use the following settings.

The viewing modes change the way pages are displayed and scrolled.

See also: Viewing modes 49 .

ABBYY® FineReader 15 User’s Guide

The zoom feature lets you zoom in to and out of the document.

Actual Size displays the page at a scale of 100%.

Fit to Width changes the scale at which the document is displayed so that the width of the

document fits to the width of the screen.

Best Fit changes the scale at which the document is displayed so that the height of the

document fits to the height of the screen.

Zoom Out/Zoom In lets you adjust the scale manually.

To show/hide the toolbar with PDF tools, click the PDF Tools button on the main toolbar.

Chapter contents

Viewing modes 49

Navigating PDF documents 52

Background recognition 54

Keyword search 55

Copying content from PDF documents 57

PDF security features 58

Viewing modes

The PDF Editor has four viewing modes that determine how document pages are displayed and

scrolled:

One-Page View displays one page and hides all the other pages.

One-Page Scrolling displays pages one after the other, so that when you get to the bottom of one page, the top of the next page is visible.

Two-Page View displays pages side-by-side, with odd-numbered pages on the left and even-numbered pages on the right.

Two-Page Scrolling displays two pages side-by-side with subsequent pages appearing as you scroll

down.

ABBYY® FineReader 15 User’s Guide

If you want to display even pages on the left and odd pages on the right in one of the two-page

viewing modes, click View > View mode > Odd Pages on the Right.

There are several ways to change the viewing mode:

Click one of the buttons on the toolbar at the bottom of the screen:

Click View > View mode and select one of the viewing modes.

Use the following keyboard shortcuts: Ctrl+1, Ctrl+2, Ctrl+3, and Ctrl+4.

Full-screen mode

The PDF Editor has a full-screen viewing mode, in which the document takes up the entire screen space

and no panels or toolbars are visible.

To enter full-screen mode, do one of the following:

Click the button on the toolbar at the bottom of the screen.

Click View > Full Screen.

Press F11.

In the full-screen mode, you can:

Scroll the document.

View comments (place the mouse pointer over a commented area to display the comment).

Change viewing modes and scaling.

To display the bottom toolbar with viewing options, move the mouse pointer to the bottom

edge of the screen.

Go to specific pages in the document.

See also: Navigating PDF documents 53 .

You can also right-click the document in full-screen view and use the commands on the shortcut menu

to:

Add comments 59 and text insertion points

Create bookmarks 91

Edit 75 text and pictures

To exit the full-screen mode, press F11 or Esc.