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User’s Guide [Facsimile Operations]

Konica Minolta bizhub 222 User Manual

User’s Guide [Facsimile Operations]

Introduction

Thank you for your purchase of this Konica Minolta digital electronic photocopying machine.

This User’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User’s Guide before starting any machine operations.

For correct operation, also read this User’s Guide before starting any machine operations.

In order to ensure that this machine is used correctly and safely, carefully read the “Installation and operation precautions” in the User’s Guide [Copy Operations] before using the machine.

Trademark Acknowledgements

KONICA MINOLTA, the KONICA MINOLTA logo, and “The essentials of imaging” are registered trademarks of Konica Minolta Holdings, Inc.

PageScope and bizhub are registered trademarks of Konica Minolta Business Technologies, Inc.

Adobe, the Adobe logo, the Acrobat logo, and the PostScript logo are either registered trademarks or trademarks of Adobe Systems Incorporated.

All other company names and product names mentioned in this manual are registered trademarks of their respective companies.

Restrictions

Unauthorized use or reproduction of this document, whether in its entirety or in part, is strictly prohibited.

Konica Minolta Business Technologies, Inc. assumes no responsibility for consequences arising from the use of this manual.

The information contained in this User’s Guide is subject to change without notice.

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Introduction

Special Notice to User

For Canada

NOTICE:

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

AVIS:

Le present materiel est conforme aux specifications techniques applicables d’Industrie Canada.

L’indice d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal de terminaux qui peuvent etre raccordes a une interface telephonique. La terminaison d’une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excede pas 5.

For U.S.A.

FCC PART 68 REQUIREMENTS:

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If required, this information must be provided to the telephone company.

This equipment uses certification jack USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA.

A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

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Introduction

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0).

To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX.. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment FK-503, ML-502 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment FK-503, ML-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information. If you home has specially wired alarm equipment connected to the telephone line, ensure the installation of FK-503, ML-502 does not disable you alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

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Introduction

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: See “Programming a name (TSI Registration)” on page 10-25.

WARNING/CAUTION Explained

WARNING

The exclamation point within an equilateral triangle followed by the word “Warning” is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the Warning headings when reading the Copier User’s Guide.

CAUTION

The exclamation point within an equilateral triangle followed by the word “Caution” is intended to alert the user to the possibility that a disregard for the caution may result in minor injuries or in physical damage. Be sure to focus your attention on the Caution headings when reading the Copier User’s Guide.

For New Zealand

This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing. There is no guarantee that Telecom lines will always continue to support pulse dialing.

This equipment does not fully meet Telecom’s impedance requirements. Performance limitations may occur when used in conjunction with some parts of the network. Telecom will accept no responsibility should difficulties arise in such circumstances.

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

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Introduction

The automatic calling functions of this equipment must not be used to cause a nuisance to other customers.

Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when connected to this port.

For Europe

The Facsimile has been approved in accordance with Council Decision 1999/ 5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point.

In the event of problems, you should contact your equipment supplier in the first instance.

The CE marking must be affixed to the product or to its data plate. Additionally it must be affixed to the packaging, if any, and to the accompanying documents.

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	Introduction

Contents
	Introduction
	Special Notice to User …………………………………………………………….	x-2
	For Canada ………………………………………………………………………….	x-2
	For U.S.A. ……………………………………………………………………………	x-2
	For New Zealand …………………………………………………………………..	x-4
	For Europe …………………………………………………………………………..	x-5
	Contents …………………………………………………………………………………	x-6
	Getting Started ……………………………………………………………………..	x-17
	Sending a fax ……………………………………………………………………..	x-17
	Available features ………………………………………………………………….	x-19
	Printing transmission information ………………………………………….	x-19
	Sending a fax at a specified time …………………………………………..	x-19
	Sending one scanned page at a time (Quick Scan TX) …………….	x-19
	Overseas faxing ………………………………………………………………….	x-19
	Sending a fax printed with the recipient’s name ……………………..	x-20
	Sending a fax with the document scanning area specified ……….	x-20
	Specifying the binding position of double-sided documents …….	x-21
	Sending a fax with a command sent from the recipient ……………	x-21
	Storing a document for polling ……………………………………………..	x-22
	Using a confidential box ………………………………………………………	x-22
	Sending a fax protected with a password ………………………………	x-22
	Advanced scanning features ………………………………………………..	x-23
	User’s Guides ………………………………………………………………………..	x-24
	User’s Guide [Copy Operations] ……………………………………………	x-24
	User’s Guide [Network Scanner Operations] …………………………..	x-24
	User’s Guide [Box Operations] ……………………………………………..	x-24
	User’s Guide [Print Operations] …………………………………………….	x-24
	Quick Guide [Print Operations] ……………………………………………..	x-24
	User’s Guide [Advanced Scan Operations] …………………………….	x-24
	User’s Guide [Facsimile Operations] (this manual) …………………..	x-25
	User’s Guide [Fax Driver Operations] …………………………………….	x-25
	Explanation of manual conventions ………………………………………..	x-26
	Descriptions and symbols of documents and paper ……………….	x-28
	“Width” and “Length” ………………………………………………………….	x-28
	w and v …………………………………………………………………………….	x-28

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1	Before use
	1.1	Precautions ……………………………………………………………………………	1-2
	1.2	Part names and their functions ……………………………………………….	1-3
		Back of main unit (Fax Kit FK-503) …………………………………………	1-3
		Stamp Unit SP-501 ………………………………………………………………	1-4
	1.3	Using the control panel …………………………………………………………..	1-5
		Control panel ……………………………………………………………………….	1-5
	1.4	Initial settings …………………………………………………………………………	1-7
		Required settings …………………………………………………………………	1-7
		Useful functions …………………………………………………………………..	1-9
	1.5	Fax settings screen ………………………………………………………………	1-10
		Fax mode screen ……………………………………………………………….	1-10
		FAX/Copy screen ……………………………………………………………….	1-11
		Icons that appear in the screen ……………………………………………	1-12
	1.6	User authentication and account track ………………………………….	1-14

2	Transmission
	2.1	General fax operation ……………………………………………………………..	2-2
		To send a fax ………………………………………………………………………	2-2
	2.2	Feeding the document ……………………………………………………………	2-4
		Loading the document into the ADF ……………………………………….	2-4
		Placing the document on the original glass ……………………………..	2-5
	2.3	Faxing a multi-page document from the original glass …………….	2-7
		Faxing using the original glass ……………………………………………….	2-7
	2.4	Specifying the transmission settings ……………………………………….	2-9
		To specify the transmission settings ……………………………………….	2-9
		Quality ………………………………………………………………………………	2-10
		Density ……………………………………………………………………………..	2-11
		Reduction/Area ………………………………………………………………….	2-12
		Checking the settings …………………………………………………………	2-14
	2.5	Specifying a recipient ……………………………………………………………	2-17
		Using the Direct Input screen ………………………………………………	2-17
		Using a one-touch dial button ……………………………………………..	2-19
		Using a program ………………………………………………………………..	2-20
		Using the Search screen ……………………………………………………..	2-22
		Specifying multiple recipients (broadcast transmission) …………..	2-24
		Checking/deleting recipients ……………………………………………….	2-26
	2.6	Check the recipient before sending ……………………………………….	2-28
		To perform a check receiver transmission ……………………………..	2-29

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				Introduction

2.7	Faxing after using the telephone (manual faxing)	……………………2-31
			To send a fax manually ………………………………………………………..	2-31

2.8Combining one-touch dialing and direct dialing

		(chain dialing) ………………………………………………………………………..	2-32
		To send a fax using chain dialing ………………………………………….	2-32
	2.9	Operations while scanning …………………………………………………….	2-34
		If document size cannot be detected …………………………………….	2-34
		If memory became full …………………………………………………………	2-34
	2.10	When unable to send ……………………………………………………………..	2-35
		To send the fax again ………………………………………………………….	2-35
	2.11	Stopping the transmission ……………………………………………………..	2-36
		To stop sending a fax ………………………………………………………….	2-36
	2.12	Checking transmission results (Job List) ………………………………..	2-37
		Jobs ………………………………………………………………………………….	2-37
		Checking a job ……………………………………………………………………	2-38
3	Reception
	3.1	Reception modes ……………………………………………………………………	3-2
	3.2	Reception ……………………………………………………………………………….	3-5
		Printing received faxes ………………………………………………………….	3-5
		When unable to receive …………………………………………………………	3-6
		Reception information ……………………………………………………………	3-7
	3.3	Receiving a telephone call ……………………………………………………….	3-8
		To receive a telephone call …………………………………………………….	3-8
4	Troubleshooting
	4.1	Problems when sending faxes …………………………………………………	4-2
	4.2	Problems when receiving faxes ……………………………………………….	4-4
	4.3	Error messages ………………………………………………………………………	4-6
5	Specifications
	5.1	Specifications …………………………………………………………………………	5-2
6	Useful transmission functions
	6.1	FAX Menu ……………………………………………………………………………….	6-2
		Displaying the Fax Menu screen ……………………………………………..	6-2
		FAX Menu screens ………………………………………………………………..	6-3

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6.2	Sending faxes printed with transmission information ………………	6-6
	To send faxes printed with transmission information ………………..	6-6

6.3Checking a report for the transmission result

	(“TX Report” function) …………………………………………………………..	6-10
	To print the transmission report ……………………………………………	6-10
6.4	Sending two document pages as one (“2in1” function) …………..	6-12
	To send a 2in1 fax ………………………………………………………………	6-12
6.5	Sending double-sided documents (“2-Sided TX” function) ……..	6-13
	To fax double-sided document pages …………………………………..	6-13

6.6Sending an Letter-size document with a landscape orientation

	(“Rotation TX” function) ………………………………………………………..	6-15
	To send a rotated transmission ……………………………………………	6-15
6.7	Giving a fax priority (“Priority TX” function) ……………………………	6-16
	To send a priority transmission …………………………………………….	6-16

6.8To send a fax at a specified time

	(“Timer TX Setting” function) …………………………………………………	6-17
	To send a timer transmission ……………………………………………….	6-17
6.9	Stamping faxed documents (“Stamp” function) ……………………..	6-19
	To stamp faxed documents …………………………………………………	6-19
6.10	Sending a document one page at a time
	(“Quick Scan TX” function) ……………………………………………………	6-21
	To send a document one page at a time ……………………………….	6-21
6.11	Sending a fax with a password applied
	(“Password TX” function) ………………………………………………………	6-22
	To send faxes with a password applied ………………………………..	6-22

6.12Specifying the number of fax copies

	(“Remote Copy” function) ……………………………………………………..	6-23
	To specify the number of fax copies to be printed ………………….	6-23
6.13	F-codes ………………………………………………………………………………..	6-25
	F-codes …………………………………………………………………………….	6-25
	F-code confidential transmissions ………………………………………..	6-25
	Bulletin boards …………………………………………………………………..	6-26
	Remote copying …………………………………………………………………	6-26
	Precautions for specifying F-codes ………………………………………	6-26
6.14	Using a confidential box (confidential transmission) ………………	6-27
	To use a confidential box …………………………………………………….	6-27
	Retrieving F-code confidential documents …………………………….	6-29
6.15	Registering a document on a bulletin board …………………………..	6-30
	To register a document on a bulletin board ……………………………	6-30

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			Introduction

		Registering a document on a bulletin board from another fax
		machine …………………………………………………………………………….	6-32
		6.16 Faxing from a computer (PC-FAX) ………………………………………….	6-34

7 Useful reception functions

7.1Receiving a fax with a password applied

(“Password RX” function) ………………………………………………………..

7-2

7.2Retrieving documents from bulletin boards

		(“Retrieve” function) ………………………………………………………………..	7-3
		To retrieve a document from a bulletin board …………………………..	7-3
	7.3	Using a confidential box (confidential reception) ………………………	7-6
		To receive a confidential document …………………………………………	7-6
8	Polling
	8.1	Preparing a polling document (“Polling TX” function) ……………….	8-2
		To perform a polling transmission …………………………………………..	8-2
	8.2	Receiving a polling document (“Polling RX” function) ……………….	8-5
		To perform polling reception ………………………………………………….	8-5
9	Registering/specifying settings
	9.1	Displaying the FAX Registration screen ……………………………………	9-2
		To display the FAX Registration screen ……………………………………	9-2
	9.2	Programming a one-touch dial button ……………………………………..	9-4
		Programming a one-touch dial button with a fax number …………..	9-4
		Registering an F-code …………………………………………………………..	9-8
		Specifying the transmission speed ………………………………………..	9-10
		Changing/deleting a one-touch dial button …………………………….	9-11
		Copying a one-touch dial button …………………………………………..	9-12
		Registering/deleting a secondary destination …………………………	9-13
	9.3	Registering indexes for one-touch dial buttons ………………………	9-15
		To register an index …………………………………………………………….	9-15
		Changing/deleting an index ………………………………………………….	9-17
	9.4	Registering a transmission program ………………………………………	9-18
		Registering a transmission program ………………………………………	9-18
		Registering a batch transmission program ……………………………..	9-22
		Registering a polling reception program …………………………………	9-24
		Changing/deleting a program ……………………………………………….	9-26
	9.5	Setting up a bulletin board …………………………………………………….	9-27
		To set up a bulletin board …………………………………………………….	9-27

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9.6	Registering confidential boxes ………………………………………………	9-32
	To register a confidential box ………………………………………………	9-32

10 Utility mode

10.1	Overview of Utility mode parameters …………………………………….	10-2
	List of registration information and parameters ………………………	10-2
10.2	Specifying User’s Choice settings …………………………………………	10-9
	To specify User’s Choice settings ………………………………………..	10-9
	Output Tray Settings …………………………………………………………	10-10
	Default Screen ………………………………………………………………….	10-11
10.3	Specifying FAX Registration settings …………………………………..	10-12
10.4	Specifying User Management settings …………………………………	10-13
	To specify User Management settings ………………………………..	10-13
	Tone volume parameters …………………………………………………..	10-14
	Memory RX ON/OFF …………………………………………………………	10-14
10.5	Displaying the Administrator Management screen ……………….	10-15
	To display the Administrator Management screen ………………..	10-15
10.6	Available parameters …………………………………………………………..	10-17
	Administrator Management 1 screen …………………………………..	10-17
	Administrator Management 2 screen …………………………………..	10-18

10.7Specifying the language for reports and the transmission

source name (“Language for Communication” parameter) …..	10-19
To specify the language for reports and the transmission
source name ……………………………………………………………………	10-19

10.8Programming the telephone number

	(“Self-telephone # Information” parameter) ………………………….	10-21
	To register the telephone number ……………………………………….	10-21
10.9 Programming a name (TSI Registration) ………………………………	10-25
	To register a transmission source name ………………………………	10-25
10.10	Registering the ID displayed on the recipient’s machine
	(“Self-ID” parameter) …………………………………………………………..	10-27
	To register the machine’s ID ………………………………………………	10-27
10.11	Preventing changes to one-touch dial buttons …………………….	10-29
	To prevent changes to one-touch dial buttons ……………………..	10-29
10.12	Specifying transmission settings (TX Settings) …………………….	10-31
	To specify Quality/Mode settings ……………………………………….	10-32
	To specify Communication Menu settings …………………………..	10-34

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			Introduction

10.13	Specifying the printing period for received documents
			(RX Settings) ……………………………………………………………………….	10-37
			Specifying the “Memory Lock Time” parameter …………………….	10-37
			Specifying the “Memory Lock Password” parameter ……………..	10-39
			Printing manually ………………………………………………………………	10-40
10.14	Deleting confidential boxes ………………………………………………….	10-42
			To delete a confidential box ……………………………………………….	10-42
10.15	Specifying the reception mode and the number of rings
			(RX Functions) ……………………………………………………………………..	10-44
			To specify RX Functions settings ………………………………………..	10-44
			To specify the reception method (Reception Mode) ………………	10-45
			To specify the number of rings (Numbers of RX Call Rings) ……	10-45
10.16	Registering communication passwords ……………………………….	10-46
			To register a communication password ……………………………….	10-46
10.17	Specifying report output settings (Report Settings) ………………	10-48
			To specify the result report printing conditions (TX Report) …….	10-48
			To specify the activity report printing conditions
			(Activity Report) …………………………………………………………………	10-49
10.18	Forwarding sent documents to the specified recipient
			(TX Forwarding) …………………………………………………………………..	10-51
			To specify document forwarding …………………………………………	10-51
10.19	Specifying the procedure for received documents
			(Document Management) …………………………………………………….	10-53
			To specify the procedure performed with documents received
			on each line ………………………………………………………………………	10-53
			To specify the procedure performed with documents received
			on each line ………………………………………………………………………	10-54
			To specify the procedure performed with documents received
			with an F-code ………………………………………………………………….	10-56
			To specify the procedure performed with documents received
			with an F-code ………………………………………………………………….	10-57
			Specifying the procedure performed with other received
			documents ……………………………………………………………………….	10-60
			To specify the procedure performed with other received
			documents ……………………………………………………………………….	10-61
10.20	Specifying the self-registered domain name …………………………	10-63
			To specify the self-registered domain name …………………………	10-63
10.21	Specifying the gateway transmission setting ………………………..	10-65
			To specify the gateway transmission setting …………………………	10-65
10.22	Specifying software switch settings (machine functions) ………	10-67
			Software SW settings ………………………………………………………..	10-67
			To specify a software switch setting ……………………………………	10-68

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Specifying settings for the stamp and password comparison
(mode 000) ………………………………………………………………………	10-71
Specifying settings for inserting the recipient’s name in the
document (mode 001) ……………………………………………………….	10-72
Specifying printing of the memory clear report and the report
for a broadcast transmission (mode 002) …………………………….	10-73
Specifying the storage time for failed transmission documents
(mode 004) ………………………………………………………………………	10-74
Specifying settings for general subscriber lines (mode 006) …..	10-75
Specifying settings for receiving long documents
(mode 007) ………………………………………………………………………	10-76
Specifying the setting for selecting paper when printing
received documents (mode 008) ………………………………………..	10-78
Specifying settings for the confirmation screen for broadcast
transmissions (mode 014) ………………………………………………….	10-79
Specifying whether or not a telephone is connected and
whether or not a received date report is added and its format
(mode 016) ………………………………………………………………………	10-80
Specifying settings to limit dialing and broadcast transmissions
(mode 018) ………………………………………………………………………	10-81
Specifying settings for the image in the results report
(Mode 023) ………………………………………………………………………	10-82
Specifying the copy limitation with remote copying
(mode 028) ………………………………………………………………………	10-83
Specifying settings for fax reception functions (mode 030) …….	10-84
Specifying the setting for tray selection of received faxes
(mode 037) ………………………………………………………………………	10-85
Specifying administrator forwarding settings (mode 198) ………	10-86
Specifying settings for checked receiver transmissions
(mode 200) ………………………………………………………………………	10-87
Specifying settings for the number of rings until automatic
reception (port 2) (mode 249) ……………………………………………..	10-88
Blocking calls from callers that are not specified (mode 306) …	10-90
Specifying the Internet fax settings (mode 350) ……………………	10-90
Specifying whether transmission source information is added
when performing an IP relay operation or forwarding received
documents (mode 352) ……………………………………………………..	10-91
Specifying settings for the information indicated in the report
for IP relay transmissions (mode 368) ………………………………….	10-92
Specifying settings for when copying is finished using the ADF
(mode 429) ………………………………………………………………………	10-93
Specifying settings to limit the use of communication modes-1
(mode 475) ………………………………………………………………………	10-94
Specifying settings to limit the use of communication modes-2
(mode 476) ………………………………………………………………………	10-95

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Introduction

Specifying settings to limit the use of communication modes-3/ Specifying restrictions for registering fax addresses and printing reports and specifying how one-touch dial recipients

are displayed (mode 477) …………………………………………………..	10-97
Specifying the deleting method for [Del.] in input screens
(mode 478) ……………………………………………………………………….	10-99
Specifying settings for limiting user authentication to only
Scan functions (mode 479) ……………………………………………….	10-100

11 Specifying settings using PageScope Web Connection

11.1Items that can be specified using PageScope Web

Connection ……………………………………………………………………………	11-2
Fax/Scan (User mode) …………………………………………………………	11-2
System (Administrator mode) ……………………………………………….	11-2
Fax/Scan (Administrator mode) …………………………………………….	11-3
Network (Administrator mode) ………………………………………………	11-3

11.2 Using PageScope Web Connection ………………………………………..	11-4
Operating environment ………………………………………………………..	11-4
Accessing PageScope Web Connection ………………………………..	11-5
When performing user authentication …………………………………….	11-6
Page Structure ……………………………………………………………………	11-7
Logging on to Administrator mode ………………………………………..	11-8
Web browser cache …………………………………………………………..	11-10
For Internet Explorer ………………………………………………………….	11-10
For Netscape ……………………………………………………………………	11-10

11.3 One-touch key registration (User mode) ……………………………….	11-11
To name an index ……………………………………………………………..	11-13
To register with one-touch registration …………………………………	11-14
Registering sub-destinations ………………………………………………	11-16

11.4	FAX Program Registration (User mode) ………………………………..	11-18
	Registering fax programs ……………………………………………………	11-20
11.5	System (Administrator mode) ……………………………………………….	11-22
	To change settings ……………………………………………………………	11-22
11.6	Export/Import (Administrator mode) …………………………………….	11-23
	To export files …………………………………………………………………..	11-23
	To import files …………………………………………………………………..	11-25
11.7	Line Settings (Administrator mode) ………………………………………	11-28
	To specify the machine telephone number …………………………..	11-28
11.8	Transmission source registration …………………………………………	11-29
	To register transmission sources …………………………………………	11-29

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Introduction

11.9 TX Settings (Administrator mode) ………………………………………..	11-30
Transmission settings ……………………………………………………….	11-30
To specify the TX settings ………………………………………………….	11-31
Communication mode ……………………………………………………….	11-32
To specify settings for communication modes ……………………..	11-32

11.10	RX Settings (Administrator mode) ……………………………………….	11-33
	To specify the RX settings …………………………………………………	11-34
11.11	Fax Setting (Administrator mode) ………………………………………..	11-35
	RX Functions ……………………………………………………………………	11-35
	To specify the reception function settings ……………………………	11-35
	Password Communication …………………………………………………	11-36
	To specify password communication settings ……………………..	11-37
11.12	RX Document (Administrator mode) …………………………………….	11-38
	To specify F-code settings ………………………………………………..	11-39
	To specify the processing of received documents per line …….	11-41
	To specify the processing of other received documents ………..	11-43
11.13	Report Output Settings (Administrator mode) ………………………	11-44
	To specify the report output settings …………………………………..	11-44
11.14	TCP/IP (Administrator mode) ………………………………………………	11-46
	To specify the TCP/IP settings …………………………………………..	11-47
11.15	Mail/Internet FAX (Administrator mode) ……………………………….	11-49
	To specify other settings ……………………………………………………	11-50

12 Reports and lists

12.1	Checking the transmission status (TX Report) ……………………….	12-2
	Printing the transmission activity report ………………………………..	12-2
	Contents of the report …………………………………………………………	12-4
12.2	Checking the reception status (RX Report) ……………………………	12-6
	Printing the reception activity report ……………………………………..	12-6
	Contents of the report …………………………………………………………	12-7

12.3Checking the list of the registered one-touch dial buttons

	(One-Touch List) …………………………………………………………………..	12-9
	Printing the list of one-touch dial buttons ………………………………	12-9
	Contents of the list ……………………………………………………………	12-10
12.4	Checking the list of fax programs (Program List) …………………	12-11
	Printing the fax program list ……………………………………………….	12-11
	Contents of the list ……………………………………………………………	12-12
12.5	Checking the bulletin board documents (Bulletin List) ………….	12-13
	Printing the bulletin board list …………………………………………….	12-13

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				Introduction

12.6	Checking the contents of confidential boxes
			(Confidential List) …………………………………………………………………	12-15
			Printing the confidential box list ………………………………………….	12-15
12.7	Checking the settings for each function (Setting List) …………..	12-17
			Printing the settings list ……………………………………………………..	12-17
			Contents of the list …………………………………………………………….	12-18

13 Appendix

13.1	Entering text ………………………………………………………………………….	13-2
	To type text ………………………………………………………………………..	13-2
	List of available characters …………………………………………………..	13-3
13.2	Replacing the stamp ……………………………………………………………..	13-4
	To replace the stamp …………………………………………………………..	13-4
13.3	Glossary ………………………………………………………………………………..	13-6
13.4	Index …………………………………………………………………………………….	13-9

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Introduction

Getting Started

Sending a fax

The basic procedure for sending a fax is described below.

In order to use the Fax functions, the optional fax kit must be installed.

1 Press the [Fax/Scan] key in the control panel to enter Fax mode.

–If the machine is set to display the FAX/Copy screen when it is in standby, a fax can be sent simply by specifying the recipient’s fax number or by entering “#” and a one-touch number. For details, refer to “Default Screen” on page 10-11.

2 Position the document to be faxed.

– For details on positioning the document, refer to “Feeding the document” on page 2-4.

3 Specify the desired set-

tings.	Quality & Reduction screen

FAX Menu screen

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x-17

Introduction

4 Touch [Direct Input].

5 Using the keypad, type in the fax number of the recipient.

– If an incorrect fax number was entered, touch [Delete] to correct the number.

– To erase the entered number, press the [C] (clear) key.

6 Press the [Start] key in the control panel.

– If the fax could not be
sent, refer to “When	Stop
unable to send” on
page 2-35.	Start

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Introduction

Available features

Printing transmission information

A fax can be sent printed with information such as the sender’s name, the transmission date and time, document number, and number of pages. This is useful for informing the recipient of the sender’s information.

For details, refer to page 6-6.

Sending a fax at a specified time

A fax can be sent at a specified time. Sending faxes at discounted calling times, such as at night or early in the morning, can help reduce costs.

For details, refer to page 6-17.

Begin the transmission.

Specify a time.

Sending one scanned page at a time (Quick Scan TX)

With this feature, faxing begins at the same time that the document page is scanned.

For details, refer to page 6-21.

Overseas faxing

When faxing to a location where transmission conditions are poor, a slower transmission speed can be set to ensure that the fax can be sent.

For details, refer to page 2-17.

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Introduction

Sending a fax printed with the recipient’s name

The recipient’s name can be printed on the fax that is sent.

This allows the fax to be delivered to the correct person on the receiving end.

For details, refer to page 6-6.

Sending a fax with the document scanning area specified

The fax can be sent after the size of the area to be scanned is specified. This is useful when you want to fax only a portion of the document.

For details, refer to page 2-12.

RUSSIA		RUSSIA
MONGOLIA		OLIA
	NORTH KOREA		NORTH KOREA
	SOUTH KOREA		SOUTH KOREA
CHINA	JAPAN	CHINA	JAPAN
BHUTAN
LADESH	Taiwan		Taiwan
NMAR LAOS		OS
THAILAND	PHILIPPINES	LAND	PHILIPPINES
CAMBODIA		AMBODIA
VIETNAM		VIETNAM
BRUNEI		BRUNEI
MALAYSIA		ALAYSIA
SINGAPORE		INGAPORE
INDONESIA	PAPUA		PA
	NEW GUINEA
Indian Ocean	AUSTRALIA

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Introduction

Specifying the binding position of double-sided documents

The fax can be sent after the binding position is specified so that the position of the back of the document page can be adjusted.

For details, refer to page 6-13.

Top binding

Send

Received fax

Left binding

Sending a fax with a command sent from the recipient

A document loaded to be scanned or stored on the machine can be sent when a command is sent from the recipient.

For details, refer to page 8-5.

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x-21

Introduction

Storing a document for polling

A document that you want viewed can be stored on the bulletin board to be sent through polling. In addition, a document can be received through polling from a different bulletin board.

For details, refer to page 8-2.

Bulletin board

Read

Polling

Store

Using a confidential box

A document to be sent to or received by a specific person can be transmitted using a confidential box.

For details, refer to page 6-27.

Send	Receive
	Confidential box

Sending a fax protected with a password

If the recipient is set up for the closed communication, a fax can be sent protected with a password.

For details, refer to page 6-22.

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Introduction

Advanced scanning features

The following features are available if scanner unit is installed.

—IP Scanner

With the advanced scanning features, a document can be scanned with the touch of a button, and the scan data can be set to the computer with the specified IP address. (If “Enhance Security” is set to “ON”, IP Scanner cannot be used.)

—IP address fax

By specifying an IP address, a fax can be sent via the LAN to a fax machine connected to the network. Since the telephone line is not used, communication costs can be reduced.

—Scan to PC

A document can easily be scanned with a one-touch dial button, and the scan data can be sent to the computer with the specified IP address.

—IP Relay

A fax can be sent through a relay machine connected to the LAN.

For more details, refer to the User’s Guide [Advanced Scan Operations] on the enclosed CD-ROM.

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Introduction

User’s Guides

The following User’s Guides have been prepared for this machine.

User’s Guide [Copy Operations]

This manual contains details on basic operations and the operating procedures for the various copy functions.

—Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.

User’s Guide [Network Scanner Operations]

This manual contains details on specifying network functions for standard equipment and on operations for scanning functions.

—Refer to this User’s Guide for details on operating procedures for network functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB and Internet fax operations.

User’s Guide [Box Operations]

This manual contains details on operating procedures for using the Box functions.

—Refer to this User’s Guide for details on printing a proof copy or a locked job and on functions that use the optional hard disk drive, such as routing and saving documents in boxes.

User’s Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

—For details on the printing functions, refer to the User’s Guide (PDF file) on the Driver CD-ROM.

Quick Guide [Print Operations]

This manual contains details on operating procedures using the standard built-in printer controller.

—Refer to this Quick Guide for basic operating procedures on the printing functions.

User’s Guide [Advanced Scan Operations]

This manual contains details on the operating procedures for the functions that can be used when the optional scanner unit is installed.

—Refer to this User’s Guide for details on using the IP address faxing, IP Relay and Scan to PC operations and on using IP Scanner.

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Introduction

User’s Guide [Facsimile Operations] (this manual)

This manual contains details on operating procedures for using the Fax functions.

—Refer to this User’s Guide for details on operating procedures for the Fax functions when the fax kit is installed.

User’s Guide [Fax Driver Operations]

This manual contains function details on the fax driver, which is used to send faxes directly from a computer.

—Refer to the User’s Guide (PDF file) on the Driver CD-ROM for details on procedures for performing PC-FAX operations.

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Introduction

Explanation of manual conventions

Text that appears in this manner describes the function limitations and options required to use certain functions.

[ ]

Names highlighted as shown above indicate keys on the control panel, buttons in the touch panel, and the power switches.

Touch panel screens are shown to check the actual display.

Text that appears in this manner describes supplemental information, such as precautions, references and actions, relating to steps.

Text that appears in this manner provides answers to problems and questions that may occur during operation.

Titles indicate the contents of the section.

8.10Printing copies overlapping a different image (Image Overlay function)

Images previously stored on the hard disk can be printed overlapping copies.

8		To store an overlay image (Store Overlay)

Chapter
		504 is installed.
			The Image Overlay function is available only if optional hard disk HD-
		1 Position the overlay document to be stored on the hard disk.
functions
2	Press the [Utility/Coun-
			ter] key, and then touch
			[User Setting].
Auxiliary
		The User Setting screen
			appears.

CAUTION

Handling toner and toner bottles

Do not throw toner or the toner bottle into a fire.

Toner expelled from the fire may cause burns.

3Select the size of the area to be scanned.

To cancel changes to the settings, touch [Cancel].

? What do the Book Erase settings do?

If a Book Erase setting is selected, the dark shadows around the docu-

ment or along the center of the document can be erased.

4 Touch [Enter].

8-30

WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine. “Warning” indicates instructions that, when not observed, may result in fatal or critical injuries. “Caution” indicates instructions that, when not observed, may result in serious injuries or property damage.

(The page shown above is an example only.)

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Introduction

5Select the document orientation.

To cancel changes to the settings, touch [Cancel].

6Press the [Start] key.

The document is scanned, and the overlay image is stored.

Reminder

Be sure to use toner bottles of the specified model, otherwise the machine may be damaged.

Note

The size of the scanned area appears on the button where the image is stored.

Detail

For details on replacing the toner bottle, refer to To replace the toner bottleon page 9-4.

8-31

Auxiliary functions Chapter 8

Reminder

Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information.

Detail

Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

(The page shown above is an example only.)

Note

Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully.

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Introduction

Descriptions and symbols of documents and paper

The descriptions and symbols used in this manual for documents and paper are explained below.

“Width” and “Length”

Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as “Y” in the illustration), and the second value refers to the length (shown as “X”).

w and v

If the length (X) is longer than the width (Y), the paper orientation is indicated by w.

	If the length (X) is shorter than
	the width (Y), the paper orien-
	tation is indicated by v.
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Before use Chapter 1

1 Before use

Before use Chapter 1

1 Before use

1.1Precautions

Telephone lines

The following types of telephone lines can be connected to this machine

—Local telephone line (including fax communication networks)

—PBX (private branch exchange, two line system)

Be sure to check the following for the telephone line to be used.

—The call waiting service is not used.

—If a digital line is multiplexed in a corporate network used by customers,

the fax communication may be subject to the following limitations.

–The transmission speed is limited.

—If an IP telephone is used, the status of the ADSL or Internet connection may reduce the transmission quality, or special faxes may not be transmitted correctly.

If this machine is used via an IP telephone and these types of problems occur frequently, use the machine with a general local telephone.

For details on using this machine with a general local telephone, refer to the manual for the device used to connect your IP telephone or contact your IP telephone company.

—If a private branch line using VoIP technology is used, settings must be specified from the private branch exchange in order for the fax connection to be established.

—If a country code and recipient’s telephone number is entered immediately after the international dialing code, a busy signal is heard while the number is dialed and the fax cannot be sent. In this case, touch [Pause] twice after entering the international dialing code, and then enter the remainder of the telephone number after a six-second period. If the fax still cannot be sent, use the “Quick Scan TX” function.

Although rare, there may be times when a transmission error occurs when the default settings are used. This results from the multiplexing device placing extreme restrictions on the band used for the line on the assumption that it will be used for voice transmissions.

In addition, these restrictions vary depending on the devices that make up the network. For details, contact your network administrator.

Options

In order to use the Fax functions with this machine, the optional fax kit (FK503) must be installed.

In order to use transmission/reception functions using two telephone lines, the optional fax multi line (ML-502) must be installed.

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1.2Part names and their functions

Use the appropriate telephone according to the type of telephone line used. It may not be possible to use some types of telephones.

Note

In order to use the Fax functions, optional fax kit must be installed.

Back of main unit (Fax Kit FK-503)

Before use Chapter 1

TEL PORT 1

LINE PORT 1

TEL PORT 2

LINE PORT 2

TEL PORT1 jack (for connecting a telephone)

LINE PORT1 jack (for a general local telephone line)

TEL PORT2 jack (for connecting a telephone)

LINE PORT2 jack (for a general local telephone line)

* The illustration above shows the optional fax multi line (TEL PORT2 and LINE PORT2) installed.

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1-3

Before use Chapter 1

Stamp Unit SP-501

Scanned documents can be identified by stamping them. This feature can be used only if the ADF is installed. When the printed stamps become faint, replace the stamp with optional spare TX maker stamp 2.

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1.3Using the control panel

Control panel

1	2	3		4	5	6
		User Box	Extra/Scan Fax/Scan	Copy	Reset
							7
		Access			ABC	DEF	Interrupt
							8
				GHI	JKL	MNO	Power
Accessibility						Proof Copy	9
21		Mode Memory	PQRS	TUV WXYZ	Stop
Enlarge Display		Counter				Start	10
20
		Utility/
Contrast							11
		Mode Check
						Main Power
19	18 17 16		15	14 13 12

Before use Chapter 1

No.	Part name	Description
1	Touch panel	Displays various screens and messages.
		Specify the various settings by directly touching the
		panel.

2	[Access] key	If user authentication or account track settings have
		been applied, press this key after entering the user
		name and password (for user authentication) or the ac-
		count name and password (for account track) in order to
		use this machine.

3	[User Box] key	Press to enter Box mode.
		While the machine is in Box mode, the indicator on the
		[User Box] key lights up in green. For details, refer to the
		User’s Guide [Box Operations].

4	[Extra Scan] key	Press to enter Extra Scan mode.
		While the machine is in Extra Scan mode, the indicator
		on the [Extra Scan] key lights up in green.
		For details, refer to the User’s Guide [Network Scanner
		Operations] and the User’s Guide [Advanced Scan Op-
		erations].

5	[Fax/Scan] key	Press to enter Fax/Scan mode.
		While the machine is in Fax/Scan mode, the indicator on
		the [Fax/Scan] key lights up in green.
		For details on the Fax functions, refer to this manual. For
		details on the Scan functions, refer to the User’s Guide
		[Network Scanner Operations]. For details on the IP ad-
		dress fax, IP relay and Scan to PC operations, refer to
		the User’s Guide [Advanced Scan Operations].

6	[Copy] key	Press to enter Copy mode. While the machine is in Copy
		mode, the indicator on the [Copy] key lights up in green.
		For details, refer to the User’s Guide [Copy Operations].

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1-5

1
Chapter
	No.	Part name	entered in the control panel and touch panel.
		Description
	7	[Reset] key	Press to clear all settings (except programmed settings)

	8	[Interrupt] key	Press to enter Interrupt mode. While the machine is in
use				Interrupt mode, the indicator on the [Interrupt] key lights
			up in green and the message “Now in Interrupt mode.”
			appears on the touch panel. To cancel Interrupt mode,
Before				press the [Interrupt] key again.

9	er) key	er] (auxiliary power) key is turned off, the machine enters
	[Power] (auxiliary pow-	Press to turn the control panel on or off. When the [Pow-
				a state where it conserves energy.

	10	[Stop] key	Press the [Stop] key while a Fax function is selected to
				stop the fax transmission.

	11	[Start] key	Press to begin the operation selected in the Box, Fax,
				Scan or Copy mode. If a Fax function is selected, the fax
				transmission begins. When the machine is ready to start
				the operation, the indicator on the [Start] key lights up in
				green. If the indicator on the [Start] key lights up in or-
				ange, the operation cannot begin.

	12	Main Power indicator	Lights up in green when the machine is turned on with
				the main power switch.

	13	[Proof Copy] key	Press to print a single proof copy to be checked before
				printing a large number of copies. This key is not availa-
				ble in Fax mode.

	14	Keypad	Use to type in numbers. These keys can be used when
				storing telephone numbers or other data. They can also
				be used to type in the number of copies to be produced,
				the zoom ratio, and the various settings.

	15	[C] (clear) key	Press to erase a value (such as the telephone number,
				the number of copies, a zoom ratio, or a size) entered
				using the keypad.

	16	[Mode Check] key	Press to display screens showing the specified settings.

	17	[Utility/Counter] key	Press to display the Utility/Counter screen.

	18	[Mode Memory] key	Press to register (store) the desired copy settings as a
				program or to recall a registered copy program. This key
				is not available in Fax mode.

	19	Contrast dial	Use to adjust the contrast of the touch panel.

	20	[Enlarge Display] key	Press to enter Enlarge Display mode.

	21	[Accessibility] key	Press to display the Accessibility Settings screen. For
				details, refer to the User’s Guide [Copy Operations].

	2

Reminder

Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged.

Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel.

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1.4Initial settings

Required settings

After installation, settings must be specified for the following in order to use the Fax functions. Be sure to specify these settings correctly, otherwise fax transmissions cannot be performed.

—Date & Time Setting: Specify the date and time.

—Self-telephone # Information: Specify the fax number for the machine and the dialing method that is used.

—TSI Registration: Program the name of the transmission source.

—Reception Mode: Select whether faxes will be received automatically or manually.

Date & Time Setting

—Date & Time Setting

Specify the current date and time.

—Time Zone

Specify the time zone.

Detail

For details on specifying the date and time, refer to the User’s Guide [Copy Operations].

Self-telephone # Information

—Self-Telephone #

Program the machine’s telephone number (local telephone number). The local telephone number is used when notifying the recipient of the machine’s telephone number.

—PBX Connection Mode

The fax may not transmitted correctly if a PBX (private branch exchange) is used. Specify the correct setting when a general local telephone line is used with a PBX.

—Dialing Method

Select the dialing method according to the telephone line being used. The dialing method can be a push-button line (PB) or a dial phone line (DP 10 pps or DP 20 pps). If the machine is not set for the dialing method used, faxes cannot be transmitted.

Detail

For details, refer to “Programming the telephone number (“Self-tele- phone # Information” parameter)” on page 10-21.

Before use Chapter 1

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1-7

Before use Chapter 1

TSI Registration

The transmission source name (name of the machine indicated in alphanumeric characters) is registered as a part of the header information written at the edge of the sent document. A maximum of 40 alphanumeric characters and symbols can be entered, and up to 8 sets of information can be programmed.

Detail

For details, refer to “Programming a name (TSI Registration)” on page 10-25.

Reception Mode

Select whether faxes will be received automatically or manually.

To automatically receive faxes, select the setting for automatic reception. If the phone line is often busy, such as if an external telephone is connected, or if a remote reception function is to be used, select the setting for manual reception.

Detail

For details, refer to “Specifying the reception mode and the number of rings (RX Functions)” on page 10-44.

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Useful functions

Specify the following to allow the Fax functions to be used more easily.

—One-Touch: Register recipient dialing information with one-touch dial buttons.

—FAX Program: Register recipient information and transmission settings with program buttons.

—Default Screen: Specify the mode screen that is given priority to be displayed when the machine is in standby.

One-Touch

A maximum of 540 telephone numbers can be programmed. This is convenient for specifying a recipient simply by pressing a button.

Detail

For details, refer to “Programming a one-touch dial button” on page 9-4.

FAX Program

A maximum of 30 transmission setting programs can be registered. This is convenient for specifying a recipient and the transmission settings simply by pressing a button.

Detail

For details, refer to “Registering a transmission program” on page 9-18.

Default Screen

Specify whether the screen given priority to be displayed when the machine is in standby is for the Copy mode or the Fax mode or is automatically selected. Selecting “FAX/Copy Auto” is convenient since it allows the copy functions and fax functions to easily be used.

Detail

For details, refer to “Default Screen” on page 10-11.

Before use Chapter 1

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1-9

Before use Chapter 1

1.5Fax settings screen

Fax mode screen

The Fax mode screen appears when the [Fax/Scan] key is pressed.

In the Fax mode screen, the various settings are divided onto five tabs available by touching [One-Touch], [Search], [Direct Input], [Quality & Reduction], and [FAX Menu].

Detail

The machine can be set to display the Fax mode screen when it is in standby. In addition, the initial functions displayed in the Fax mode screen can be specified. For details, refer to “Default Screen” on page 10-11.

1 2

3 4 5

	8		9



No.	Item Name	Description
1	[On-hook Dial] button	If an external telephone is connected, a transmission
			connection can be made while the receiver is on its
			hook.

2	[Chain Dial] button	Multiple one-touch dial recipients can be combined
			and called.

3	[One-Touch] button	Select a one-touch dial button.
			The one-touch dial buttons are divided on 36 screens
			(indexes), and up to 540 one-touch dial buttons (15 per
			index screen) can be registered.
			Program buttons appear with a frame around them.
			One-touch dial buttons programmed with a secondary
			destination appear with “S” in the upper-right corner of
			the button.

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				1
			Chapter
No.	Item Name	button.
Description
4	[Search] button	Search for a recipient registered with a one-touch dial
		In order to display the Search screen, one-touch dial

		buttons must be programmed. For details on program-
		ming one-touch dial buttons, refer to “Registering/	use
		specifying settings” on page 9-2.

				Before
5	[Direct Input] button	Directly type in the fax number of the recipient.

6	ton	the fax to be sent.
[Quality & Reduction] but-	Specify the image quality, density and zoom ratio for

7	[FAX Menu] button	Specify settings for the various transmission functions.

8	[Job List] button	Documents queued to be printed, the transmission re-
		sult and documents saved on the bulletin board or in a
		confidential box can be checked.

9	Settings screen	The settings for the selected function are displayed.

FAX/Copy screen

This screen appears while the machine is in standby and allows fax and copy operations to easily be performed. This screen appears when “Default Screen” is set to “FAX/Copy Auto”.

Detail

For details on specifying the default screen, refer to “Default Screen” on page 10-11.

No.	Item Name	Description
1	One-touch dial buttons	The one-touch dial buttons 1 through 4 and copy program
		1 are displayed.

2	[Job List] button	Documents queued to be printed, the transmission result
		and documents saved on the bulletin board or in a confi-
		dential box can be checked.

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1-11

Before use Chapter 1

Note

If a number containing 4 or more digits or a number that begins with “0”, “*” or “#” is typed in and the [Start] key is pressed, the number is assumed to be a telephone number and the fax transmission begins. If a number of 3 or less digits beginning with a character other than “0”, “*” or “#” is typed in, the number is assumed to be the number of copies and copying begins.

If software switch settings were specified to limit dialing, the number is not determined by whether it begins with “0”, “*” or “#”. To specify a transmission recipient, press the [Fax/Scan] key, and then touch [OneTouch]. For details on the software switch settings, refer to “Specifying software switch settings (machine functions)” on page 10-67.

If the software switch settings were used to specify that user authentication is performed only with scanning functions, the default screen does not appear.

If the [Copy] key is pressed, the Copy mode screen appears. To specify a copy function, press the [Copy] key.

If the [Fax/Scan] key is pressed, the Fax mode screen appears. To specify a fax function, press the [Fax/Scan] key.

Icons that appear in the screen

Icon Description

Indicates that the machine is dialing

Indicates that the machine is waiting to redial

Indicates that a fax document is being scanned

Indicates that a fax is being received

Indicates that a fax is being sent

Indicates that there is a document saved for polling

Indicates that a document is registered on the bulletin board

Indicates that pages are being printed

Indicates that printing was stopped

Indicates that pages are queued to be printed

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Before use

Icon Description

Indicates that the machine is set for manual reception

Indicates that a document has been received in a box

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1-13

Before use Chapter 1

1.6User authentication and account track

This machine may be set so that an account or user name and a password must be entered in order to use the machine. When the required information is entered in the displayed screen, the normal mode screen appears. Contact the administrator for details on the account or user name for using the machine.

Detail

For details on the user authentication and account track settings, refer to the User’s Guide [Copy Operations].

When user authentication settings have been specified

When account track settings have been specified

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2 Transmission

Transmission Chapter 2

2 Transmission

2.1General fax operation

This section contains information on the general operation for sending a fax. An example of the basic procedure for sending a fax of a single-side document scanned using the ADF is described below.

To send a fax

1 Press the [Fax/Scan] key to display the Fax mode screen.

2 Touch [Quality & Reduction] and [FAX Menu], and then specify the desired settings.

–For details on the settings available on the Quality & Reduction screen, refer to “Specifying the transmission settings” on page 2-9.

–For details on the settings available on the FAX Menu screen, refer to “Useful transmission functions” on

page 6-2.

3 Specify the fax number of the recipient.

–The recipient can be specified in any of the following ways.

–Direct dialing

–One-touch dial buttons

–Program buttons

–For details on specifying the recipient, refer to “Specifying a recipient” on page 2-17.

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–Incorrect transmissions to unintended recipients can be prevented. For details, refer to “Specifying software switch settings (machine functions)” on page 10-67.

4 Load the document to be faxed facing up.	2
– For details on posi-	Chapter
tioning the docu-
ment, refer to
“Feeding the docu-
ment” on page 2-4.	Transmission

5 Press the [Start] key.

Scanning of the document begins, and then the fax is sent. 2 Note

To stop the transmission, press the [Stop] key. For details, refer to “Stopping the transmission” on page 2-36.

If the fax could not be sent, a transmission report is printed. For details, refer to “When unable to send” on page 2-35.

Since a document with multiple pages is saved in the memory while it is being sent, the document is scanned at high speed.

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2-3

Transmission Chapter 2

2.2Feeding the document

With this machine, the document can be loaded into the ADF or placed on the original glass. If the document is loaded into the ADF, the document is scanned automatically from the ADF.

Loading the document into the ADF

If the ADF is used, documents containing multiple pages can be automatically scanned. In addition, double-sided documents can also be faxed.

0Do not load documents that are bound together, for example, with paper clips or staples.

0Do not load more than 80 sheets or so many sheets that the top of the stack is higher than the , mark, otherwise a document misfeed or damage to the document or machine may occur.

0If the document is not loaded correctly, it may not be fed in straight or a document misfeed or damage to the document may occur.

1Close the ADF.

2Load the document to

be faxed facing up.

– Load the document	A	A
pages so that the top
of the document is
toward the back or
the right side of the
machine.

–Lightly insert the end of the document as far as possible. The machine makes a noise when the document is inserted.

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Transmission	2

3 Slide the adjustable doc-
ument guides against
the edges of the docu-
ment.
	Chapter 2
Placing the document on the original glass	Transmission

0When placing the document on the original glass, be sure to lift open the original cover or ADF at least 15°.

If the document is placed on the original glass without the original cover or ADF being lifted at least 15°, the correct document size may not be detected.

0Do not place objects weighing more than 4-1/2 lb on the original glass. In addition, do not press down extremely hard on a book spread placed on the original glass, otherwise the original glass may be damaged.

0For thick books or large objects, scan without closing the original cover or ADF. When a document is being scanned with the original cover or ADF open, do not look directly at the light that may shine through the original glass. Although the light that shines through the original glass is bright, it is not a laser beam and, therefore, is not as dangerous.

0The size of the following types of documents may not be correctly detected. In this case, specify the size before scanning. For details, refer to “Reduction/Area” on page 2-12.

—Documents with a dark background

—Documents that are transparent or where the back side can be read, such as with overhead projector transparencies or tracing paper

—Non-standard-sized documents, long and thin documents, and documents that are not rectangular

—Documents smaller than 5-1/2 × 8-1/2 or larger than 11 × 17

0 An area of 3/8 inch on all sides of the document cannot be scanned.

0When sending an 11 × 17or Legal-size document, the fax is automatically reduced to fit the size of paper loaded in the recipient’s fax machine. To send an 11 × 17or Legal-size document with its original dimensions, cancel automatic reduction of sent faxes. For details, refer to “Reduction/ Area” on page 2-12.

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2-5

Transmission Chapter 2

1 Lift open the original cover or ADF.

2 Position the document face down onto the original glass.

–Load the document pages so that the top of the document is toward the back or the left side of the machine.

When loaded in the v	When loaded in the w
orientation:	orientation:
15˚	15˚

3 Align the document with the mark in the backleft corner of the document scales.

4 Close the original cover or ADF.

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2.3Faxing a multi-page document from the original glass

A document containing multiple pages can be faxed using the original glass.

Faxing using the original glass

1 Press the [Fax/Scan] key to display the Fax mode screen.

2 Specify the desired settings.

3 Specify the recipient.

4 Place the document on the original glass.

5 Press the [Start] key.

The first page of the document is scanned.

6 Position the second page of the document on the original glass, touch [Scan Next Page], and then press the [Start] key.

The second page of the document is scanned. Repeat the procedure for the remaining pages in the document.

–Repeat step 6 until all

document pages have been scanned.

–The amount of memory available can be checked beside “Memory Free” in the lower-right corner of the screen.

–To delete the scan data, press the [Stop] key, and then delete the job. For details, refer to “Stopping the transmission” on page 2-36.

7 After all document pages have been scanned, touch [Finish].

Transmission Chapter 2

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Konica Minolta Bizhub 222 User Manual

Contents
Table of Contents
Troubleshooting
Bookmarks

Quick Links

User’s Guide [Fax Driver Operations]

Related Manuals for Konica Minolta Bizhub 222

Summary of Contents for Konica Minolta Bizhub 222

Page 1
User’s Guide [Fax Driver Operations]…
Page 2: Energy Star

Introduction Introduction Thank you for purchasing this machine. If the optional fax kit is installed on this machine, faxes can be sent directly from Windows-compatible computers. This User’s Guide contains details of the fax driver functions that can be used to send faxes and descriptions of their operations and precautions. In order to ensure that this machine is used efficiently, carefully read this man- ual as needed.
Page 3: What Is An Energy Star ® Product

Introduction What is an ENERGY STAR An ENERGY STAR ically switch to a “low-power mode” after a period of inactivity. An ENERGY ® STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.
Page 4
Introduction OpenSSL Statement OpenSSL License Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 5
Introduction Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the fol- lowing conditions are aheared to.
Page 6: Kerberos

Introduction THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU- THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI- DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE…
Page 7
Introduction Note — This User’s Guide may not be reproduced in part or in full without permis- sion. — Our company will not be held liable for any incidents caused by using this printing system or User’s Guide. — Information included in this User’s Guide is subject to change without no- tice.
Page 8: Software License Agreement

Introduction SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system (“Printing Software”), the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (“Font Pro- grams”), other software which runs on a computer system for use in conjunc-…
Page 9
Introduction 9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Licensee does not use, or Software contained on any un- used media, except as part of the permanent transfer of all Software and Documentation as described above.
Page 10: Table Of Contents

Introduction Contents Introduction ® Energy Star What is an ENERGY STAR Kerberos … x-5 SOFTWARE LICENSE AGREEMENT … x-7 Contents … x-9 About this manual … x-12 Structure of the manual … x-12 Notations … x-12 Screen images in this user’s guide … x-12 Using this user’s guide …
Page 11
Introduction Installing the fax driver using the Add Printer Wizard … 2-11 2.3.1 Settings of this machine … 2-11 IP address setting for this machine … 2-11 Specifying the RAW port number for this machine … 2-11 LPD setting for this machine … 2-11 2.3.2 For Windows XP/Server 2003 …
Page 12
Introduction Specifying the Layout tab settings … 3-19 3.5.1 Printing multiple pages on one page (N in 1, Poster Mode) … 3-19 Specifying the Stamp/Composition tab settings … 3-21 3.6.1 Sending with an watermark … 3-21 3.6.2 Editing a watermark … 3-22 Specifying the Configure tab settings …
Page 13: About This Manual

Introduction About this manual Structure of the manual This manual consists of the following chapters. Chapter 1 Overview Chapter 2 Installing the fax driver Chapter 3 Setting up the fax driver (Windows) Chapter 4 Troubleshooting Chapter 5 Appendix Chapter 6 Index Notations Product name This machine…
Page 14: Using This User’s Guide

Introduction Using this user’s guide Fax Driver x-13…
Page 15: Overview

Overview…
Page 16: Printer Controller

Overview Overview Printer controller The printer controller is a device that allows this machine to be used as a printer. The printing functions provided by the printer controller can also be used to perform PC-FAX operations, which allow a fax to be sent from a computer.
Page 17: Flow Of The Pc-Fax Operation

Overview 1.1.2 Flow of the PC-FAX operation Conventionally, faxes are sent by loading an original into a fax machine and sending it. With the fax driver, you can send a fax directly from your computer without using any paper (PC-FAX transmission). Transmission commands sent from the application are received by the fax driver.
Page 18: Operating Environment

Overview Operating environment The system requirements for using this printing system and the interfaces used for connection are explained below. 1.2.1 Compatible computers and operating systems Check that the computer being connected meets the following conditions. Windows Item Operating System Processor Memory Drive…
Page 19: Setting Up The System

Overview Setting up the system In order to use this printing system, it must first be set up. Setup consists of connecting this machine to a computer and installing the fax driver onto the computer being used. Detail This manual describes the setup method of network connection only for Port9100 that will be installed by the installer, and LPR/Port9100 that will be installed by Add Printer Wizard printing.
Page 20: Local Connection

Overview 1.3.2 Local connection Connect this machine to a computer Install the fax driver. Detail For details on connecting this machine to a computer, refer to the User’s Guide [Print Operations]. To update an existing fax driver, delete the existing fax driver first. For de- tails, refer to “Uninstalling the fax driver”…
Page 21: Installing The Fax Driver

Installing the fax driver…
Page 22: Connection And Installation Procedures

Installing the fax driver Installing the fax driver Connection and installation procedures In order to use this printing system, the fax driver must be installed. The fax driver is a program that controls the processing of data for output. Install the fax driver onto the computer from the provided CD-ROM.
Page 23: Windows Vista/Server 2008

Installing the fax driver Detail Before using this machine in a network environment, the network settings must be specified for this machine. For details, refer to the User’s Guide [Print Operations]. To install the printer driver under Windows 2000, XP, or Server 2003, log on as the Administrator.
Page 24: Windows Nt 4.0

Installing the fax driver Detail Before using this machine in a network environment, the network settings must be specified for this machine. For details, refer to the User’s Guide [Print Operations]. To install the printer driver under Windows Vista/Server 2008, log on as the Administrator.
Page 25: Automatic Installation Using The Installer

Installing the fax driver Automatic installation using the installer If this installer is used, the fax driver can also be installed at same time as the necessary printer driver. The operations vary depending on the connection method, and if connecting with Port9100, specify the IP address manually.
Page 26: To Install The Fax Driver

Installing the fax driver 2.2.3 To install the fax driver Reminder When installing on Windows NT 4.0/2000/XP/Vista/Server 2003/Server 2008, administrator permissions are required. If the wizard starts up in order to add new hardware with a USB connec- tion, click [Cancel]. If the User Account Control window appears when installing on Windows Vista, click the [Allow] button or the [Continue] button.
Page 27
Installing the fax driver – You can change the display language of the installation license agreement in the lower-right corner. When the setup selection dialog box appears, click the [Install printers/ MFPs] button, and then click the [Next] button. The connected printers and MFPs are detected. Specify the printer/MFP.
Page 28
Installing the fax driver – If the connection to this machine cannot be detected and the list is not displayed, select “Specify the Printer/MFP Except for the Above. (IP Address, Host Name…)”, click the [Refer to] button, and then go to step 6. –…
Page 29
Installing the fax driver – When a message dialog box appears that indicates that the con- nector cannot be found, click the [OK] button. In the “Select Printer/MFP to Install” dialog box, click the [Next] button. In the Confirm Installation Settings dialog box, click the [Install] button. –…
Page 30
Installing the fax driver In the Finish Installing Drivers dialog box, click the [Finish] button. This completes the fax driver installation. Note In the Finish Installing Drivers dialog box, installation items can be con- firmed and settings can be changed. [Review]: Check the installation settings.
Page 31: Installing The Fax Driver Using The Add Printer Wizard

Installing the fax driver Installing the fax driver using the Add Printer Wizard As an example, the following describes the installation procedure via a net- work connection (LPR/Port9100). When using the LPR/Port9100 printing, specify the port during the printer driver installation process. Detail For installation procedures via other network connections (Windows printing, IPP), refer to the User’s Guide [Print Operations].
Page 32: For Windows Xp/Server 2003

Installing the fax driver 2.3.2 For Windows XP/Server 2003 Reminder When installing on Windows XP/Server2003, administrator permissions are required. Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. Click the [Start] button, and then click “Printers and Faxes”. –…
Page 33
Installing the fax driver Select “Local printer attached to this computer”, and then click the [Next] button. – Clear the “Automatically detect and install my Plug and Play print- er” check box. Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port.
Page 34
Installing the fax driver Click the [Next] button. In the “Printer Name or IP Address” box, enter the IP address for this machine, and then click the [Next] button. – If the Additional Port Information Required dialog box appears, go to step 10.
Page 35
Installing the fax driver Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – Select the specified folder according to the printer driver to be used, the operating system, and the language. Fax driver: “Driver_FaxDriversFAXLanguage folderWin_x86 (for a 64-bit operating system, «Win_x64»)”…
Page 36: For Windows Vista/Server 2008

Installing the fax driver 2.3.3 For Windows Vista/Server 2008 In Windows Vista/Server 2008, you can retrieve and install the printers that are on the network. Note When installing on Windows Vista/Server 2008, administrator permis- sions are required. Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive.
Page 37
Installing the fax driver Click “Add a local printer”. The Select a Printer Port dialog box appears. Click “Create a new port”, and select “Standard TCP/IP Port”. – For a parallel connection, select “LPT1” beside “Use an existing port”. Click the [Next] button. –…
Page 38
Installing the fax driver Click the [Next] button. The Install the printer driver dialog box appears. Click the [Have Disk] button. Click the [Browse] button. Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. –…
Page 39
Installing the fax driver When installation is completed, make sure that the icon of the installed printer appears in the Printers and Faxes window. Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. Note If both the LPR and Port9100 settings are enabled on the machine, the fax driver and the machine are connected by LPR.
Page 40
Installing the fax driver Click the [Next] button. A screen for specifying ports appears. Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port. – For a parallel connection, select “LPT1”. – On Windows NT 4.0, select “LPR Port” from the “Available Printer Ports”…
Page 41: For Windows 2000/Nt 4.0

Installing the fax driver Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – Select the specified folder according to the printer driver to be used, the operating system, and the language. For Windows 2000 Fax driver: “Driver_FaxDriversFAXLanguage folderWin_x86”…
Page 42: Installing The Fax Driver Using Plug And Play

Installing the fax driver Installing the fax driver using Plug and Play 2.4.1 For Windows XP/Server 2003 After using a USB or parallel cable to connect this machine to a com- puter, turn on the computer. – Do not disconnect or connect the cable while the computer is start- ing up.
Page 43: For Windows Vista/Server 2008

Installing the fax driver Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2.4.2 For Windows Vista/Server 2008 After using a USB or parallel cable to connect this machine to a com- puter, turn on the computer. –…
Page 44: For Windows 2000

Installing the fax driver Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2.4.3 For Windows 2000 After using a USB or parallel cable to connect this machine to a com- puter, turn on the computer. –…
Page 45: Uninstalling The Fax Driver

Installing the fax driver Uninstalling the fax driver If it becomes necessary to delete the fax driver, for example, when you want to reinstall the fax driver, follow the procedure below to delete the driver. When the fax driver contains the delete function If the fax driver was installed with an installer, the delete function of the fax driver is included.
Page 46
Installing the fax driver Follow the on-screen instructions. – When the fax driver has been deleted, the icon will disappear from the Printers window (for Windows XP/Server 2003, Printers and Faxes window). – For Windows NT 4.0, this completes the installation. Continue with step 10.
Page 47
Installing the fax driver Note Even if the fax driver is deleted using the method described above, the model information file will remain in the computer. Therefore, the driver may not be able to be overwritten when reinstalling the same version of the fax driver.
Page 48: Setting Up The Fax Driver (Windows)

Setting up the fax driver (Windows)
Page 49: Sending A Fax

Setting up the fax driver (Windows) Setting up the fax driver (Windows) Sending a fax 3.1.1 Fax operations Reminder To use the fax function, you must install the optional fax kit onto this ma- chine. In addition, you must enable the fax kit on the Configure tab after installation.
Page 50
Setting up the fax driver (Windows) Enter the recipient’s name and fax number in the “Name” and “FAX Number” text boxes. – Up to 80 characters can be entered in the “Name” text box. – Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and T) can be entered in the “FAX Number”…
Page 51
Setting up the fax driver (Windows) Click the [Add Recipients] button. – To add multiple recipients, repeat steps 6 and 7. Up to 12 recipients can be added. – To delete a recipient from the list, click the [Delete From List] but- ton.
Page 52: Selecting A Recipient From The Phone Book

Setting up the fax driver (Windows) 3.1.2 Selecting a recipient from the phone book Detail To use the phone book, the names and fax numbers of the recipients must be added to the phone book first. For details, refer to “Adding a re- cipient to the phone book”…
Page 53: Creating A Fax Cover Sheet

Setting up the fax driver (Windows) Select the name of the recipient you want to send a fax to, and then click the [Add Recipients] button. – Multiple recipients can be added in the same way. Up to 12 recipi- ents can be added.
Page 54
Setting up the fax driver (Windows) Note For Windows Vista x64/Server 2008 x64, the “FAX Cover Sheet” check box cannot be selected from the FAX Transmission Popup dialog box. It must be specified in the Print settings for the fax driver in advance. In ad- dition, “FAX Cover Sheet”…
Page 55
Setting up the fax driver (Windows) – Date: Specifies the date. Select a format or enter any format. If en- tering a format, up to 20 characters can be entered in the “Input Ar- bitrarily” text box. – Pages: Specifies the number of pages to be sent. –…
Page 56
Setting up the fax driver (Windows) – If a recipient is not specified on the FAX Transmission Popup dialog box, “Load Set Information” cannot be selected. In addition, it can- not be selected on the FAX tab in the FAX Printing Preferences di- alog box as well.
Page 57
Setting up the fax driver (Windows) To place graphics such as a company logo or map on a cover sheet, specify the image file on the Image tab. Select the “Zoom” check box to specify the size, and set the position with the values in the “X”…
Page 58: Settings

Setting up the fax driver (Windows) Settings 3.2.1 Common settings The following describes the common settings and buttons that are displayed on all tabs. Button Cancel Help Add (Favorite Setting) Edit (Favorite Setting) Default Fax Driver Function Click this button to close the dialog box and apply any set- tings that have been changed.
Page 59: Fax Tab

Setting up the fax driver (Windows) Button View Detail To enable any installed options, you must specify the Device Option set- tings. For details, refer to “Specifying the Configure tab settings” on page 3-24. 3.2.2 FAX tab Item Resolution Cover Sheet Phone Book Entry 3.2.3 Basic tab…
Page 60: Layout Tab

Setting up the fax driver (Windows) 3.2.4 Layout tab Item Combination Skip Blank Pages 3.2.5 Stamp/Composition tab Item Watermark 3.2.6 Configure tab Item Device Option Note To display the Configure tab, right-click the “xxxxxxx FAX” icon, and then click “Properties”. 3.2.7 Settings tab Item…
Page 61: Specifying The Fax Tab Settings

Setting up the fax driver (Windows) Specifying the FAX tab settings Resolution: Specifies the fax resolution. If the resolution is increased, the transmission time may take longer. Cover Sheet: Specifies the fax cover sheet. This function can be specified when sending a fax. For details, refer to “Creating a fax cover sheet” on page 3-6.
Page 62: Specifying The Basic Tab Settings

Setting up the fax driver (Windows) Specifying the Basic tab settings Original Orientation: Specifies the orientation of the original. Original Size: Specifies the paper size of the original. Paper Size: Specifies the output paper size of the recipient. Automatically enlarges or reduces when the Original Size setting is changed. Zoom: Specifies the enlargement and reduction ratio.
Page 63: Specifying User Authentication Settings

If user authentication settings have been specified on the machine when “Enhance Security” is set to “ON” or access locks are specified with the software switch settings, incorrectly entering user authentication infor- mation locks the machine so that no operation can be performed by the corresponding user.
Page 64: Specifying The Account Track Settings

Setting up the fax driver (Windows) Click the Basic tab. Click the [Authentication/Account Track] button. Type in the user name and the password. – Up to 64 characters can be entered for the user name, and up to 32 characters can be entered for the password. Click the [OK] button.
Page 65
Setting up the fax driver (Windows) Detail If the account track settings are not specified on the Configure tab, ac- count track cannot be performed. If using the account track function, be sure to specify the Device Option settings . For details, refer to “Specify- ing the Configure tab settings”…
Page 66: Specifying The Layout Tab Settings

Setting up the fax driver (Windows) Specifying the Layout tab settings Combination: Prints multiple pages on one page, or prints one sheet of an original divided on multiple pages. Details can be specified by clicking the [Combination Details] button. Skip Blank Pages: Does not print blank pages in the data. 3.5.1 Printing multiple pages on one page (N in 1, Poster Mode) You can specify whether to print multiple pages of text on one page with N…
Page 67
Setting up the fax driver (Windows) Select the “Combination” check box, and then specify the setting from the drop-down list. To change the “Border” and “Overlap width line” settings, click the [Combination Details] button, and then change the settings in the dia- log box that appears.
Page 68: Specifying The Stamp/Composition Tab Settings

Setting up the fax driver (Windows) Specifying the Stamp/Composition tab settings 3.6.1 Sending with an watermark Specific text can be sent in the background as an watermark. Note For Windows Vista x64/Server 2008 x64, “Watermark” cannot be select- ed with any of the following functions at the same time. — [User Authentication] — [Account Track] — [Popup Authentication Dialog when printing]…
Page 69: Editing A Watermark

Setting up the fax driver (Windows) 3.6.2 Editing a watermark You can change the fonts and position of the watermark and you can register a new one. Click the Stamp/Composition tab. Select the “Watermark” check box. Click the [Edit] button under “Watermark”. The Edit Watermark dialog box appears.
Page 70
Setting up the fax driver (Windows) – Style: Specifies the font style. – Frame: Specifies the frame style. – Density: Specifies the density of the text. – Sharing: Specifies whether to register the watermark as public or private. – Transparent: Prints the watermark as a transparent image. –…
Page 71: Specifying The Configure Tab Settings

Setting up the fax driver (Windows) Specifying the Configure tab settings 3.7.1 Selecting an option You can specify whether an option is enabled so that the functions of this machine are available from the fax driver. If the options are not set using the Configure tab, the option function cannot be used with the fax driver.
Page 72
Setting up the fax driver (Windows) Select the status of the option from the “Setting” drop-down list. Note If a “Model” is available under “Device Option”, select the model to be used. Fax Driver 3-25…
Page 73: Using A Phone Book

Setting up the fax driver (Windows) Using a phone book 3.8.1 Adding a recipient to the phone book When sending a fax, you can recall the fax numbers that are used frequently by adding them to a phone book. A phone book can be added from the FAX tab in the FAX Printing Preferences dialog box.
Page 74
Setting up the fax driver (Windows) Enter the appropriate information in the “Name”, “Fax Number”, “Com- pany”, and “Department” text boxes. – If entering a name for a fax cover sheet, titles cannot be added. To add a title to a fax cover sheet, add the title in the “Name” text box. –…
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Setting up the fax driver (Windows) Click the [OK] button. If a name was added, the editing of the phone book is complete. The first time you register a phone book, a dialog box to confirm wheth- er you want to save the phone book appears. Click the [Yes] button.
Page 76: Editing A Phone Book

Setting up the fax driver (Windows) – A new phone book can be created by clicking “New” from the “File” menu in the Phone Book Entry dialog box. You can save a file under a different name by clicking “Save As” from the “File” menu. –…
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Setting up the fax driver (Windows) Note When sending a fax, the names and fax numbers that were entered man- ually and registered by clicking the [Register To Phone Book] button, ap- pear in the “Simple Entry” folder of the phone book. To change a registered recipient to a group: From “Personal List”…
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Setting up the fax driver (Windows) To change a group name: Select the group that you want to change from “Group” on the left side of the dialog box, and then specify “Rename Group” from the “Edit” menu. To create a folder: Select “Personal List”…
Page 79: Saving The Driver Settings

Setting up the fax driver (Windows) Saving the driver settings You can save the setting values of the changed driver and recall them as necessary. 3.9.1 Saving the driver settings Change the driver settings from the Basic tab and the Layout tab. Click the [Add] button next to the “Favorite Setting”…
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Setting up the fax driver (Windows) Specify settings for the following: – Name: Enters the specified registration name. – Icon: Specifies the icon. The settings can be registered even if the icon is not specified. – Sharing: Specifies whether to register the specified file as public or private.
Page 81: Recalling The Settings

From the list, select the specified name that you want to change, and then change the setting. To delete a setting, click the [Delete] button. To switch the order displayed, click the [Up] button or the [Down] but- ton. Fax Driver…
Page 82: Importing And Exporting The Driver Settings

Setting up the fax driver (Windows) Click the [Option] button, select the check box of the function that you want to recall, and then click the [OK] button. Click the [OK] button. Note The specified settings of the driver functions cannot be changed. 3.9.4 Importing and exporting the driver settings You can also save (export) or read (import) the settings that were specified…
Page 83: Troubleshooting

Troubleshooting…
Page 84: Unable To Fax

Troubleshooting Troubleshooting Unable to Fax This chapter explains the troubleshooting procedures for possible malfunc- tions. Perform the following troubleshooting procedures, in order, if the fax cannot be sent after the send command is applied. Symptom The message “No printers are con- nected.”…
Page 85: Unable To Specify Desired Settings Or Unable To Send As Specified

Troubleshooting Unable to specify desired settings or unable to send as specified Perform these troubleshooting procedures if settings cannot be specified in the fax driver or if the fax is not sent as specified. Note Some of the fax driver functions cannot be combined with other func- tions.
Page 86: Appendix

Appendix…
Page 87: Glossary

Appendix Appendix Glossary Term 10Base-T/ 100Base-TX/ 1000Base-T BOOTP Brightness Byte Client Default gateway DHCP DPI (dpi) Driver Ethernet Gateway Fax Driver Definition An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
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Appendix Term Grayscale Hard disk Host name HTTP Install IP address Local printer LPR/LPD MAC address Memory NDPS Fax Driver Definition Monochrome image expressive form using the gradation information from black to white Large capacity storage device for storing data. The data can be stored even if the power is turned off.
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Appendix Term NetBIOS NetBEUI Outline font Peer-to-peer Plug-and-play Preview Printer buffer Print Job Print queue Profile Property Protocol Proxy server Queue name Resolution Samba Fax Driver Definition Abbreviation for Network Basic Input Output System. A communication in- terface developed by IBM. Abbreviation for NetBIOS Extended User Interface.
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Appendix Term Screen font Shared printer SMTP SNMP Spool Subnet mask TCP/IP TrueType Uninstall Web browser WINS Fax Driver Definition A font for displaying text and symbols on a CRT monitor. A printer setup that allows the printer to be used by multiple computers con- nected to a server over a network.
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Index…
Page 92
Index Index Index Account track …3-17 Add printer …2-11 Adding to the phone book …3-26 Automatic installation …2-5 Basic tab …3-12 Border …3-19 Combination …3-19 Configure tab …3-13 Connecting …1-4 Custom page sizes …3-15 Driver settings …3-32 Editing a phone book …3-29 Editing a watermark …3-22 Error message …4-3 Exporting …3-35…
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Index Troubleshooting …4-2 Unable to fax …4-2 Unable to specify desired settings …4-3 Uninstalling …2-25 Watermark …3-21 Windows …1-4 Windows 2000 …2-24 Windows 2000/NT 4.0 …2-19 Windows Server 2003 …2-12 Windows Server 2008 …2-16 Windows Vista …2-16 Windows XP …2-12 Fax Driver 2-22 2-23…

Источник

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U ser ’ s Guide [Fax Driver Operations ][…]
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Introduction Fax Driver x-1 Introduction Thank you for purchasing this machin e. If the optional fax kit is installed on th is machine, faxes can be sent directly from Windows-compatible com puters. This User’s Guid e contains details of the fax driver functions that can be used to send faxe s and de scriptions of their operat i ons and precautio[…]
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Introduction Fax Driver x-2 What is an ENERGY STAR ® Product? An ENERGY STAR ® product has a special feature that allows it to automat- ically switch to a “low-power mode” af ter a period of inactivity. An ENERGY STAR ® product uses energy more efficien tl y, saves you money on utility bills and helps protect the environment. Trademarks and […]
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Introduction Fax Driver x-3 OpenSSL Statement OpenSSL Lice nse Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the follow ing conditions are met: 1. Redistributions of source code m ust retain the above copyright notice, […]
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Introduction Fax Driver x-4 Original SSLeay License Copyright © 1995- 1998 Eric Young (e ay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cry pt- soft.com). The implementation was written so as to conform with Netscapes SSL. This library is free fo r commercial and no n-commercial use as long […]
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Introduction Fax Driver x-5 THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARR ANTIES OF ME R CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVEN T SHALL THE AU- THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIR ECT, INDIRECT, INCI- DENTAL, S[…]
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Introduction Fax Driver x-6 Note — This User’s Guide may not be reproduce d in part or in full without permis- sion. — Our company will not be held liable fo r any incidents caused by us ing this printing system or User’s Guide. — Information inclu ded in this User’s Guid e is subjec t to change without no- tice.[…]
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Introduction Fax Driver x-7 SOFTWARE LICENSE AGREEMENT This package cont ains the following materia ls provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system (“Printing Softwa re”), the digit ally-encoded ma chine-readabl e outline data encoded in the speci al format and in the encrypted […]
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Introduction Fax Driver x-8 9. You may not rent, lease, sublicense , le nd or transfer versions or copies of the Software Li censee does not u se, or Software conta ined on any un- used media, ex cept as part of the pe rmanent transfer of all Softw are and Documentation as described above. 10. IN NO EVENT WILL KMBT OR ITS LICENSOR BE LIABLE TO YOU […]
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Introduction Fax Driver x-9 Contents Introduction Energy Star ® ……… ……….. ……….. ……….. ……….. ………… ………….. ……. x-1 What is an E NERGY STAR ® Product? ………. ………… ………….. ……. x-2 Kerberos …… ……….. ……….. ………….. ………… ……….. ……….. ……..[…]
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Introduction Fax Driver x-10 2.3 Installing the fax driver usin g the Add Printer Wizard ………….. … 2-11 2.3.1 Settings of this machine ………. ……….. ………….. ……….. ………… ….. 2-11 IP address setting for this machine …………… ………… ………….. ….. 2-11 Specifying the RAW port number for this m[…]
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Introduction Fax Driver x-11 3.5 Specifying t he Layout tab s ettings …………… ……….. ………….. …….. 3-19 3.5.1 Printi ng multip le pages on one page ( N in 1, Poster M ode) ……… 3-19 3.6 Specifying t he Stamp/Compositi on tab settin gs …….. ………… ….. 3-21 3.6.1 Sending with an watermark ……….. ……….[…]
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Introduction Fax Driver x-12 About this manual Structure of the manual This manual consists of the following chapters. Chapter 1 Overview Chapter 2 Installi ng the fax driver Chapter 3 Setting up the fax driver (W indows) Chapter 4 Troubleshooting Chapter 5 Appendix Chapter 6 Index Notations Screen images in this user’s guide Unless stated otherw[…]
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Introduction Fax Driver x-13 Using this user’s guide[…]
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1 Overview[…]
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Overview 1 Fax Driver 1-2 1O v e r v i e w 1.1 Printer controller The printer controller is a device that a llows this machine to be used as a printer. The printing functions provided by the printer controller can also be used to perform PC-FAX ope rations, which allow a fax to be sent from a computer. 1.1.1 Role of the printer controller The print[…]
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Overview 1 Fax Driver 1-3 1.1.2 Flow of the PC-FAX operation Conventionally, fax es are sent by l oading an original into a fax mac hine and sending it. With the fax driver, you can send a fa x directly from your computer without using any paper (PC-FAX transmission). Transmission commands sent from the appli cation are rec eived by the f ax driver[…]
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Overview 1 Fax Driver 1-4 1.2 Operating environment The system requirements for using this printing system an d the interfaces used for connection are explained below. 1.2.1 Compatible computers and operating systems Check that the computer being connect ed meets the following c onditions. Windows Item Operating environment Operating System Windows[…]
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Overview 1 Fax Driver 1-5 1.3 Setting up the system In order to use this printing system, it must first be set up. Setup consists of connecting thi s machine to a computer and instal ling the fax driver on to the computer b eing used. ! Detail This manual de scribes the setup method of network connect ion only for Port9100 that will be installed by[…]
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Overview 1 Fax Driver 1-6 1.3.2 Local connection 1 Connect this machine to a computer 2 Install the fax driver. ! Detail For details on conn ecting this machine to a computer, refer to the User’ s Guide [Print Operations]. To update an existing fax driver, delete the existing fax driver first. For de- tails, refer to “Uninstalling the fax drive[…]
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2 Installing the fax driver[…]
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Installing the fax driver 2 Fax Driver 2-2 2 Installing the fax driver 2.1 Connection and inst allation procedures In order to use this printing system, the fax driver must be installed. The fax driver is a program that controls the pro cessing of data for output. Install the fax driver onto the computer from the prov ided CD-ROM. The installation […]
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Installing the fax driver 2 Fax Driver 2-3 ! Detail Before using this ma chine in a networ k environment, the network settings must be specified for this machine. For details, re fer to the User’s Guide [Print Operations]. To install the printe r driver unde r Wi ndows 2 000, XP, or Server 2 003, log on as the Administrator. This manual describes[…]
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Installing the fax driver 2 Fax Driver 2-4 ! Detail Before using this ma chine in a networ k environment, the network settings must be specified for this machine. For details, re fer to the User’s Guide [Print Operations]. To install the printer driver under Windows Vista/Server 2008 , log on as the Administrator. This manual describes the setup […]
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Installing the fax driver 2 Fax Driver 2-5 2.2 Automatic installat ion using the installer If this instal ler is used, the f ax driver ca n also be installe d at same time as the necessary printer driver. The operations vary depending on th e connection method, and if c onnecting with Port9100, specify the IP address manually . If connecting with U[…]
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Installing the fax driver 2 Fax Driver 2-6 2.2.3 To install the fax driver 2 Reminder When installing on Windows NT 4. 0/2000/XP/Vista/Server 2003/Serve r 2008, admi nistrator perm issions are required. If the wizard starts up in order to add new hardware with a USB connec- tion, click [C ancel]. If the User Account Control wi ndow appears when ins[…]
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Installing the fax driver 2 Fax Driver 2-7 – You can change the display la nguage of the install ation license agreement in the lower-right corner. 4 When the setup selection dialog box appe ars, click the [Install prin ters/ MFPs] button, and then click the [Next] button. The connected printer s and MFPs are detected. 5 Specify the printer/MFP. […]
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Installing the fax driver 2 Fax Driver 2-8 – If the connect ion to this machine cannot be detected and the li st is not displayed, select “Specify the Printer/MFP Except for the Above. (IP Address, Host Name…) ”, click the [Refer to ] button, and then go to step 6. – When the connection to t he machine c annot be detected, the list is not[…]
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Installing the fax driver 2 Fax Driver 2-9 – When a message dialog box appears that indicates that the con- nector cannot be found, click the [OK] button. 7 In the “Select Printer/MFP to Install” dialog box, click the [Next] button. 8 In the Conf irm Installation Settings dialog box, click the [Install ] button. – If Windows logo test and d[…]
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Installing the fax driver 2 Fax Driver 2-10 9 In the Finish In stalling Driv ers dialog box, click the [Finis h] button. This completes the fax driver inst allation. 2 Note In the Finish Installing Drivers dialog box, installation items can be con- firmed an d settings can be changed. [Review]: Check the installation settings. [Rename Prin ter]: Ch[…]
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Installing the fax driver 2 Fax Driver 2-11 2.3 Installing the fax driver using the Add Printer Wizard As an example, the following describe s the installation procedure via a net- work connection (LPR/Port9100). When using the LPR/Port9100 pri nting, specify the port during the printer driver installation process. ! Detail For installation procedu[…]
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Installing the fax driver 2 Fax Driver 2-12 2.3.2 For Windows XP/Server 2003 2 Reminder When installing on Windows XP/Ser ver2003, administrator permissions are required. 1 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. 2 Click the [Start] button, and then click “Printers and Faxes”. – If[…]
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Installing the fax driver 2 Fax Driver 2-13 5 Select “Local printer attache d to this c omputer”, and then click the [Next] b utton. – Clear the “Automatica lly detect and install my Plug and Pla y print- er” check box. 6 Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port. – For a parallel con[…]
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Installing the fax driver 2 Fax Driver 2-14 8 Click the [Next] button. 9 In the “Printer Name or IP Address” box, enter the IP address for this machine, and then cl ick the [Next] button. – If the Additional Port Information Required dialog box appears, go to step 10. – If the Finish screen a ppears, go to step 13. – If both the LPR and P[…]
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Installing the fax driver 2 Fax Driver 2-15 16 Specify the desired folder on the CD -ROM that contains the fax driver, and then click the [Open] button. – Select the specifie d folder according to the printer driver to be used, the operating syst em, and the language. Fax driver: “Driver_FaxDriversFA XLanguage folderWin_x86 (for a 64-bit op[…]
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Installing the fax driver 2 Fax Driver 2-16 2.3.3 For Windows Vista/Server 2008 In Windows Vista /Server 2008, you can ret rieve and install the printers t hat are on the network. 2 Note When installing on Windows Vista/Server 2008 , administrator permis- sions are required. 1 Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into t[…]
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Installing the fax driver 2 Fax Driver 2-17 5 Click “Add a local printer”. The Select a Printer Port dialog box appears. 6 Click “Create a new port”, and se lect “Standard TCP/IP Port”. – For a parallel connection, sele ct “LPT1” beside “Use an existing port”. 7 Click the [Next] button. – For a parallel connection , continue[…]
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Installing the fax driver 2 Fax Driver 2-18 12 Click the [Next] button. The Install the printer driver di alog box appears. 13 Click the [Have Disk] button. 14 Click the [Browse] button. 15 Specify the desired folder on the CD -ROM that contains the fax driver, and then click the [Open] button. – Select the specifie d folder according to the prin[…]
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Installing the fax driver 2 Fax Driver 2-19 20 When installa tion is completed, make sure that the icon of the installed printer a ppears in the Pr inters and Faxes window. 21 Remove the CD-ROM from the CD-ROM drive. This completes the fax driver inst allation. 2 Note If both the LPR and Port9100 sett ings are enabled on the machine , the fax drive[…]
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Installing the fax driver 2 Fax Driver 2-20 6 Click the [Next] button. A screen for specifying ports appears. 7 Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port. – For a parallel connection, sele ct “LPT1”. – On Windows NT 4.0, select “LPR Port” from th e “Available Printer Ports” list, […]
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Installing the fax driver 2 Fax Driver 2-21 17 Specify the desired folder on the CD -ROM that contains the fax driver, and then click the [Open] button. – Select the specifie d folder according to the printer driver to be used, the operating syst em, and the language. For Windows 2000 Fax driver: “Driver_FaxDrivers FAXLanguage f olderWin_x8[…]
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Installing the fax driver 2 Fax Driver 2-22 2.4 Installing the fax dr iver using Plug and Play 2.4.1 For Windows XP/Server 2003 1 After using a USB or parallel c able to connect this machine to a com- puter, turn on the computer. – Do not disconnect or connect the cable wh ile the computer is start- ing up. 2 Insert the printer driver CD-ROM (Dri[…]
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Installing the fax driver 2 Fax Driver 2-23 10 Remove the CD-ROM from the CD-ROM drive. This completes the fax driver inst allation. 2.4.2 For Windows Vista/Server 2008 1 After using a USB or parallel c able to connect this machine to a com- puter, turn on the computer. – Do not disconnect or connect the cable wh ile the computer is start- ing up[…]
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Installing the fax driver 2 Fax Driver 2-24 9 Remove the CD-ROM from the CD-ROM drive. This completes the fax driver inst allation. 2.4.3 For Windows 2000 1 After using a USB or parallel c able to connect this machine to a com- puter, turn on the computer. – Do not disconnect or connect the cable wh ile the computer is start- ing up. 2 Insert the[…]
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Installing the fax driver 2 Fax Driver 2-25 2.5 Uninstalling the fax driver If it becomes necessary to delete the fax driver, for example, when you want to reinstall the fax driver, follow the procedure below to delete the dri ver. When the fax driver contains the delet e function If the fax driver was instal led with an in staller, the delete func[…]
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Installing the fax driver 2 Fax Driver 2-26 4 Follow the on-screen instructions. – When the fa x driver ha s been dele ted, the icon will disappear from the Printers window (for Windows XP/Ser ver 2003, Printers and Faxes window). – For Windows NT 4.0, this completes the installation. Conti nue with step 10. – For Windows 2000/XP/Vista/Serve […]
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Installing the fax driver 2 Fax Driver 2-27 2 Note Even if the f ax driver is deleted us ing the method described above, the model information file will remain in the computer. Therefore, the driver may not be able to be overwritten wh en reinstalling the same version of the fax dri ver. When installing th e same version of the fax driver, be sure […]
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3 Setting up the fax driver (Windows)[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-2 3 Setting up the fax driver (Windows) 3.1 Sending a fax 3.1.1 Fax operations 2 Reminder To use the fax functi on, you must insta ll the optional fax kit onto this ma- chine. In addition, you mu st enable the fax kit on the Configure tab after installation. For details, refer to “Spe cifying the[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-3 6 Enter the recipient’s na me and fax number in the “Name” and “FAX Number” text boxes. – Up to 80 characters can be entere d in the “Na me” text box . – Up to 38 characters (numbers 0 through 9, h yphens (-), #, *, P, a nd T) can be entered in the “FAX Number” text box. To […]
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Setting up the fax driver (Windows) 3 Fax Driver 3-4 7 Click the [Add Recipients ] button. – To add multiple recipients, repeat steps 6 and 7. Up to 12 recipien ts can be added. – To delete a recipien t from the list, click the [Delete From List] but- ton. 8 If necessary, sele ct the “FAX Cover Sheet” check box to create a fax cover sheet. […]
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Setting up the fax driver (Windows) 3 Fax Driver 3-5 3.1.2 Selecting a recipient from the phone book ! Detail To use the phone book, the names an d fax number s of the recipients must be added to the phone book first. For details, refer to “Adding a re- cipient to the phone book” on page 3-26. 1 When sending a fa x, click the [Add From Phone Bo[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-6 3 Select the name of the recipient you want to se nd a fax t o, and then click the [Add Reci pients] button. – Multiple recipients can be added in the same way. Up to 1 2 recipi- ents can be added . – To delete a recipien t, click the [Dele te] button. – If recipients have been added to a g[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-7 2 Note For Windows Vista x64/Server 2008 x64 , the “FAX Cover Sheet” check box cannot be selec ted from the FA X Transmission Popup dialog box. It must be specified in the Print settings for the fax driver in advance. In ad- dition, “FAX Cover Sheet” cannot be selected with a ny of the fo[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-8 – Date: Specifi es the date. Select a format or enter any format. If en- tering a f ormat, up to 20 charac ters can be en tered in the “Input Ar- bitrarily” text box. – Pages: Specif ies the number of pages to be sent. – Comment: Enters the text to be displayed in the comment box. Up to[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-9 – If a recipient is not specified on the FAX Transmission Popup dialog box, “Load Set Infor mation” cannot be selecte d. In addition, it can- not be select ed on the FAX tab in the FAX Printing Pref erences di- alog box as well. 6 Specify the sender information on the Sender tab. Select the[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-10 7 To place graphics such as a company logo or map on a cover sheet, specify the image file on the Image tab. Select the “Zoom” check box to spec ify the size, and set the position with the values in the “X” and “Y” boxe s. 8 Check the specified settings. Click the [Check] button to c[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-11 3.2 Setti ngs 3.2.1 Common settings The following describes the common sett ings and buttons that are displayed on all tabs. Button Function OK Click this button to close the dialog box and apply any set- tings that h ave been c hanged. Cancel Click this button to cancel any settings that have b[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-12 ! Detail To enable any installed options, you must specify the Device Option set- tings. For details, refe r to “Specifying the Configure tab settings” on page 3-24. 3.2.2 FAX tab 3.2.3 Basic tab View A preview of the page layout as specifie d in the current set- tings is displayed and a pre[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-13 3.2.4 Layout tab 3.2.5 Stamp/Composition tab 3.2.6 Configure tab 2 Note To display the Configure tab, right-cl ick the “xxxxxxx FAX” icon, and then click “Properties”. 3.2.7 Settings tab 2 Note To display the Settings tab, right-clic k the “xxxxxxx FAX” icon, and then click “Proper[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-14 3.3 Spe cifying the FA X tab settin gs Resolution: Specifies the f ax resolution. If the resolution is increased, the transmission time may take longer. Cover Sheet: Specifies the fax cover sh eet. This function can be specified when sending a fax. For details, refe r to “Creating a fax cover […]
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Setting up the fax driver (Windows) 3 Fax Driver 3-15 3.4 Specifying the Basic tab settings Original Orientation: Specifies the orientation of the original. Original Size: Specifies the paper size of the original. Paper Size: Specifies the ou tput paper size of the recipient. Automatically enlarges or reduces when the Original Size setting is chang[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-16 – Length: Specifi es the length of the custom pape r size according t o the selected measurement uni t. – Unit: Se lects the mea surement unit that specifie s the size. 3 Click the [OK] button. 3.4.2 Specifying user authe ntication settings If user aut hentication sett ings have sp ecified o[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-17 1 Click the Basic tab. 2 Click the [Authenticat ion/Account Track] button. 3 Type in the user name and the password. – Up to 64 characters can be entere d for the user name, and up to 32 characters can be entered for the password. 4 Click the [OK] button. 2 Note For details on user authenticat[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-18 ! Detail If the accou nt track settings ar e not specifie d on the Confi gure tab, ac- count track cannot be performed. If using the account track function, be sure to specify the Device Option setti ngs . For details, refer to “Specify- ing the Configure tab settings” on page 3-24. 1 Click […]
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Setting up the fax driver (Windows) 3 Fax Driver 3-19 3.5 Specifying the La yout tab settings Combination: Prints multiple pages on one page, or prints one sheet of an original divided on multiple pages. De tails can be specifie d by clicking the [Combination Det ails] button. Skip Blank Pages: Does not pri nt blank pages in the data. 3.5.1 Printin[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-20 2 Select the “Comb ination” check b ox, and then spec ify the setting from the drop-down list. To change the “Border” and “Overlap width line” settings, click th e [Combination Det ails] button, and then ch ange the settings in th e dia- log box that appears . 2 Reminder When printin[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-21 3.6 Specifying the Sta mp/Composition tab settings 3.6.1 Sending with an watermark Specific tex t can be sent in the background as an wate rmark. 2 Note For Windows Vista x64/Server 2008 x64, “Watermark” cannot be select- ed with any of the following funct ions at the same time. — [User Auth[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-22 3.6.2 Editing a watermark You can change the fonts and position of the watermark and you can register a new one. 1 Click the Stamp/Composition tab. 2 Select the “Watermark” check box. 3 Click the [Edit] button under “Watermark”. The Edit Watermark dialog box appears. 4 To create a waterm[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-23 – Style: Specifies the font style. – Frame: Specifies the frame style. – Density: Specifies the density of the text. – Sharing: Specifies whe ther to regi ster the watermark as p ublic or private. – Transparent : Prints the waterma rk as a transpar ent image. – 1st Page Only: Prints […]
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Setting up the fax driver (Windows) 3 Fax Driver 3-24 3.7 Specifying the Con figure tab settings 3.7.1 Selecting an option You can specify whether an option is ena bled so that the functions of this machine are avai lable from the fax dri ver. If the options are not set using the Conf igure tab, the option functi on cannot be used with the fa x dri[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-25 5 Select the status of the option from the “Set ting” drop-down list. 2 Note If a “Model” is availabl e under “Device Opti on”, select the model to be used.[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-26 3.8 Using a phone book 3.8.1 Adding a recipient to the phone book When sending a fa x, you can recall th e fax numbers that ar e used frequently by adding them to a phone book. A ph one book can be added from the FAX tab in the FAX Printing Preferences dialog box. 1 From the FAX tab in the FAX P[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-27 3 Enter the appropriate i nformation in the “Name”, “Fax Number”, “Com- pany”, and “Department” text boxes. – If entering a name for a fax cover sheet, titles cannot be added. To add a title to a fax cove r sheet, add the title in the “Name” text box. – Up to 80 character[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-28 6 Click the [OK] button. If a name was added, the editin g of the phone book is complete. The first time you register a phone book, a dialog box to confirm wheth- er you want to save the phone book appears. 7 Click the [Yes] button. The Save As dialog box appear s. 8 Specify the storage location[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-29 – A new phone book can be created by clicking “New ” from the “File” menu in the Phone Book Entry dial og box. You can save a file un der a different name by clicking “Save As” from the “File” menu. – The file extension fo r the phone book files is “.csv”. 3.8.2 Editing a[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-30 2 Note When sending a fa x, the names and fax numbers that were entered man- ually and registere d by clicking the [Register To Phon e Book] button, ap- pear in the “Simple Entry” folder of the phone book. To change a registered recipient to a gr oup: From “Per sonal List” on t he left s[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-31 To change a group name: Select the group th at you want to change f rom “Group” on the left side of t he dialog box, and then speci fy “Ren ame Group” from the “Edit” menu. To create a folder: Select “Personal List” on the left side of the dial og box, and then specify “Add Fol[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-32 3.9 Saving the driver settings You can save the setting values of the cha nged driver and recall them as necessary. 3.9.1 Saving the driver settings 1 Change the driver settings from th e Ba sic tab and the La yout tab. 2 Click the [Add] button next to the “Favorite Setting” drop-down li st.[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-33 3 Specify setti ngs for the following: – Name: Ente rs the specif ied registration name. – Icon: Specifies th e icon. The setti ngs can be registered eve n if the icon is not specified. – Sharing: Specifies whe ther to register the specified fi le as public or private. – Comment: Enters […]
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Setting up the fax driver (Windows) 3 Fax Driver 3-34 3.9.2 Recalling the settings Select the settings to recall from the “Favorite Setti ng” drop-down list on the FAX Printing Preferences dial og box. The setting values are recal led, an d the settings for the fax driver are changed. 3.9.3 Editing the settings You can edit the recalled fu ncti[…]
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Setting up the fax driver (Windows) 3 Fax Driver 3-35 3 Click the [Option] button, select the check box of the function that you want to recall, and the n click the [OK] button. 4 Click the [OK] button. 2 Note The specified settings of the drive r functi ons cannot be changed. 3.9.4 Importing and export ing the driver settings You can also save (ex[…]
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4 Troubleshooting[…]
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Troubleshooting 4 Fax Driver 4-2 4 Troubleshooting 4.1 Unable to Fax This chapter explains the troubl esh ooting procedures for possible malfunc- tions. Perform the following troubleshooting proce dures, in order, if the fax cannot be sent after the send command is applied. If the problem persists after all of these procedures have been performed, […]
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Troubleshooting 4 Fax Driver 4-3 4.2 Unable to specify desired settings or unable to send as specified Perform these troublesho oting procedures if settings cannot be specified in the fax driver or if the fax is not sent as specified. 2 Note Some of the fax driver functions cannot be combined with other func- tions. 4.2.1 Error message Symptom Prob[…]
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5 Appendix[…]
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Appendix 5 Fax Driver 5-2 5A p p e n d i x 5.1 Glossar y Term Definition 10Base-T/ 100Bas e-TX/ 1000Base- T An Ethernet standard, whi ch is a cabl e consisting of twisted copper wire pairs. The trans mission speed of 10Bas e-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 100 0 Mbps. bit Abbreviation for B inary Dig it. The smallest u[…]
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Appendix 5 Fax Driver 5-3 Grayscal e Monoc hrome imag e express ive form usin g the grad ation inform ation fr om black to white Hard disk Large capac ity storage dev ice for st oring data. The data can be stored even if the power is t urned off. Host name Displayed name of a device ov er a network. HTTP Abbreviation for HyperText Transfer Protocol[…]
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Appendix 5 Fax Driver 5-4 NetBIOS Abbreviation for Network Basic Input Output System. A communic ation in- terface developed by IBM. NetBEUI Abbreviation for NetBIOS Exte nded User Interface. A network protocol de- veloped by IBM. By simp ly specifying the compu ter name, you ca n build a small-scal e network. OS Abbreviation for Operating System. […]
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Appendix 5 Fax Driver 5-5 Screen font A font for displaying text and symbols on a CRT monitor . Shared pr inter A printe r setup th at allo ws the printer to be used by multiple computers con- nected to a server over a network. SLP Abbreviation for Service Location Protocol . A protocol capable of finding services o ver a TCP/IP network and automat[…]
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6 Index[…]
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Index 6 Fax Driver 6-2 6I n d e x 6.1 Ind ex A Account track …………….. ………….. ..3-17 Add printer .. ……….. ……….. ………….2-11 Adding to the phone book ……….. .. 3-26 Automatic installation …………….. ……2-5 B Basic tab .. ………….. ……….. …3-12 , 3-1 5 Border ……… ……….. ………[…]
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Index 6 Fax Driver 6-3 T Troubleshooting …….. ………….. ………4-2 U Unabl e to fa x ……. ………….. ……….. …. 4-2 Unable to specify desired settings … 4-3 Uninsta lling ……. ……….. …………… ….2-25 W Watermark …….. ……….. ………… …….3-21 Windows ….. ……….. ……….. …………[…]
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C opyrigh t 2008 2008 .12 A 11 U -9604-0 0 h ttp: // konicaminolta.com[…]

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User’s Guide [Fax Driver Operations]

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Introduction

Special Notice to User

For Canada

For New Zealand

For Europe

Contents

Getting Started

Sending a fax

Available features

Printing transmission information

Sending a fax at a specified time

Sending one scanned page at a time (Quick Scan TX)

Overseas faxing

Sending a fax printed with the recipient’s name

Sending a fax with the document scanning area specified

Specifying the binding position of double-sided documents

Sending a fax with a command sent from the recipient

Storing a document for polling

Using a confidential box

Sending a fax protected with a password

Advanced scanning features

User’s Guides

User’s Guide [Copy Operations]

User’s Guide [Network Scanner Operations]

User’s Guide [Box Operations]

User’s Guide [Print Operations]

Quick Guide [Print Operations]

User’s Guide [Advanced Scan Operations]

User’s Guide [Facsimile Operations] (this manual)

User’s Guide [Fax Driver Operations]

Explanation of manual conventions

Descriptions and symbols of documents and paper

“Width” and “Length”

1 Before use

1.1Precautions

1.2Part names and their functions

Back of main unit (Fax Kit FK-503)

Stamp Unit SP-501

1.3Using the control panel

Control panel

1.4Initial settings

Required settings

Useful functions

1.5Fax settings screen

Fax mode screen

FAX/Copy screen

Icons that appear in the screen

1.6User authentication and account track

2 Transmission

2.1General fax operation

To send a fax

2.2Feeding the document

Loading the document into the ADF

Placing the document on the original glass

Faxing using the original glass

Quick Links

Related Manuals for Konica Minolta Bizhub 222

Summary of Contents for Konica Minolta Bizhub 222

Page 2: Energy Star

Page 3: What Is An Energy Star ® Product

Page 6: Kerberos

Page 8: Software License Agreement

Page 10: Table Of Contents

Page 13: About This Manual

Page 14: Using This User’s Guide

Page 15: Overview

Page 16: Printer Controller

Page 17: Flow Of The Pc-Fax Operation

Page 18: Operating Environment

Page 19: Setting Up The System

Page 20: Local Connection

Page 21: Installing The Fax Driver

Page 22: Connection And Installation Procedures

Page 23: Windows Vista/Server 2008

Page 24: Windows Nt 4.0

Page 25: Automatic Installation Using The Installer

Page 26: To Install The Fax Driver

Page 31: Installing The Fax Driver Using The Add Printer Wizard

Page 32: For Windows Xp/Server 2003

Page 36: For Windows Vista/Server 2008